Recruitment Assistant

Description The successful candidate will support the Recruitment Officer in managing the recruitment process at MidKent College, ensuring the best outcomes for our students and a smooth, positive experience for applicants—from identifying hiring needs to extending offers and assisting with onboarding.
Attention to detail is essential, as is the ability to navigate multiple systems and manage several roles simultaneously.
Key responsibilities will include: ensuring job adverts are accurate and posted promptly, collaborating with hiring managers to gather information and schedule interviews, responding to candidate inquiries in a timely manner, and ensuring pre-interview paperwork is received and reviewed in compliance with Keeping Children Safe in Education 2024.
Main Responsibilities and Duties: Support the People Officer – Recruitment in their role, including the ongoing development of the new Applicant Tracking system and its integration with HR systems, ensuring College processes are met and managers and staff are fully trained in any aspects that are introduced.
Deliver the staff recruitment and advertising process for the College in accordance with the College establishment, including checking authorisations, writing and placing adverts, organising interview and assessment centres, creating interview and assessment schedules and liaising with recruitment agencies, supporting recruitment events both inside and outside the College as required, processing vetting documentation, supporting the on boarding process in order to provide a high quality recruitment service.
This will include undertaking interviews as required.
Maintain accurate records and ensure information is collated in accordance with Data Protection legislation and relevant to the purpose for which it is needed, assisting with the accurate updating and recording of People Service activities/ information as directed by line manager and/ or senior People staff.
Update and maintain computerised systems, this will include updating the People pages on the College intranet as and when required.
Support the wider Shared Services team in producing electronic people documentation, including but not limited to job offers, contracts, variations to contracts, ensuring the accuracy and professional presentation of all such correspondence is maintained at all times.
Support and participate in the delivery of training on recruitment processes, systems and procedures as required, in order to support both managers and staff.
Actively participate in the delivering of the People Strategy Action plans, undertaking specific tasks, supporting the launch of initiatives, staffing stands and providing advice to staff on the facilities available such as well-being initiatives and staff discounts, in order to promote the benefits available to staff working at the College.
Play a key role in the vetting of short-listed candidates, that includes, but is not limited to sending out of references and online searches at the point of shortlisting.
Ensuring records and evidence is kept.
Track and monitor attendance to interviews for short listed candidates, ensuring confirmation of attendance has been obtained ahead of interviews and that the hiring managers are aware of this.
Support the People Shared Services Team with the vetting of successful candidates in line with the latest Keeping Children Safe in Education Guidance.
This will include, but is not limited to, references, online searches, DBS checks, barred list checks, prohibition checks and DBS checks.
Application Requirements To ensure compliance with safeguarding guidelines, all applicants must complete the application form in full.
This includes providing: A full employment history from the time you left full-time education, with details of any gaps in employment explained.
Information on all relevant education and qualifications.
Please note, incomplete applications will not be considered.
Your co-operation helps us maintain the highest standards of safety and care for children and young people.
Benefits Click here to view MidKent College benefits.
A GOOD local College for Maidstone and Medway Every year over 6000 students from Medway, Maidstone and beyond choose MidKent College to continue their studies and prepare for their future career.
Our sparkling campuses in Maidstone and Medway boast some of the best vocational training facilities in the country as well as staff and student social zones and more.
Our University Centre Maidstone campus  provides a valuable higher education and professional training centre for Maidstone, including South East Institute of Technology and the College's Home Energy Centre.
Additionally, in September 2024 we proudly opened Medway School of Arts in Chatham's Historic Dockyard.
All of our campuses benefit from ongoing investment programmes so that we can provide fantastic learning environments for our students.
For over 100 years we've been providing high-quality technical training and apprenticeships in a range of subject areas.
In October 2024 Ofsted rated the College as 'Good'.
Commitment to Safeguarding We are committed to the safeguarding of all our students and staff.
This means everyone who works here is required to actively protect them from preventable harm.
Our recruitment and selection process includes background checks which will be undertaken on the successful applicant, including an enhanced DBS, and in your application you are required to demonstrate how you meet the Colleges requirements on safeguarding.
The background checks will be carried-out in accordance with the Disclosure and Barring Service (DBS) Code of Practice.
The DBS helps employers make safer recruitment decisions and prevent unsuitable people from working with vulnerable groups, including children.
We operate in accordance with the DBS Code of Conduct and Privacy Policy.
You can access both of these documents at https://www.midkent.ac.uk/about-us/policy-and-privacy-information MidKent College is committed to safeguarding and the Prevent Agenda and to promoting the welfare of children and we expect all staff to share this commitment.
MKC complies fully with the Disclosure and Barring Service (DBS) Code of Practice regarding the correct handling, storage, retention and disposal of Disclosures and Disclosure information, and undertakes not to discriminate unfairly against any subject of a disclosure on the basis of a conviction or other information revealed.
Since the post for which you are applying may involve unsupervised access to children and vulnerable adults, it will be exempt from the provisions of the Rehabilitation of Offenders Act 1974 and amendments to the Exceptions Order 1975, 2013 and 2020.
It is an offence to apply for this role if you are barred from engaging in regulated activity relevant to children or young people.
Candidates who are preliminarily offered a position for such posts will be required to disclose details, cautions (including final warnings or reprimands), or convictions which are not "protected" as defined by the Exceptions Order 1975, 2013 and 2020 or any other matters that may be relevant to their suitability to work for the College including sanctions relating to work with children in any country outside of the UK.
Please note that the College is unable to consider an application further if the candidate declines to complete the Disclosure form.
Commitment to Equal Opportunities As a proud user of the disability confident scheme the College is committed to equal opportunities and celebrates the diversity of staff and students.
As part of our commitment to the scheme, we guarantee to interview all disabled applicants who meet the minimum criteria for a vacancy.
We welcome applications from anyone wishing to work flexibly and those considering a return to work from a career break.