CONTRACT TYPE: Permanent HOURS OF WORK: 40 hours per week SALARY: £28,000 - £30,000 per annum (dependant on experience) CLOSING DATE: 31 st January 2025 A vacancy has arisen for a Site Administrator to join our team within our new Operations and cleaning of a Biomass handling & storage facility contract at the Port of Tyne.
The Administrator role exists to ensure all administration on site is completed and records held are up to date.
Hargreaves Industrial Services provide an operations, and cleaning service to our client at the Port of Tyne Biomass handling facility.
We are responsible for the safe movements and handling of Biomass following discharge from vessels and the despatch of loaded rail wagons within the Port.
The role briefly encompasses the following duties: - Payroll and employee maintaining Input of timesheets for employees into the different work area spreadsheets Input of all hours onto TMS system.
Reconciling hours with timesheets Input and maintaining of annual leave allowance Answering all incoming telephone calls Address wages enquiries for all staff Recording, monitoring, and displaying of overtime usage and employee sickness Arranging overtime cover when required Human Resources Maintaining, recording, and reporting of all elements of employee's status Note taking during Investigations and Disciplinaries To ensure Return to Work and Self Certifications are completed and sent to HR Dep To ensure new starters and leavers information is sent to HR Dep Assist with recruitment needs and interviews Health and Safety Sourcing training providers Booking all training courses Working closely with all employees to ensure availability of shift rotas Orders all PPE Procurement, Materials and Accounts Ensure monthly accounts are correct and remain on budget each month Sage X3 System updates Stocktaking manually and record all inventory control Placing and recording orders where required.
Recording, balancing and display of procurement data into final accounts Processing of all purchase orders and inputting of relevant data Reporting Taking minutes of meetings Collation of safety statistics Preparation & completion of all documentation relevant to company procedures KPI's delivery and reporting Client Relations To own additional works process from start to finish Updating Client site expenditure spreadsheets Recording client deliveries The ideal candidate will possess the following skills/experience/ attributes:- Knowledge and Experience in a similar Role.
Fully conversant with all requirements of IT within administration (Micro soft Word, Excel etc.)
Reactive and proactive.
Good problem Solver Good level of personal presentation and hygiene Flexible approach to work A Strong team player Ability to work independently and on own initiative Good time keeping and willing to work overtime as necessary Good communication skills What we do: As an established contract management Company, Hargreaves Industrial Services provides high standard, professional services to our clients within the power, port, steel, rail and other industrial sectors both within the UK and abroad.
Our core services include: Materials Handling expertise, offering efficient and optimal solutions for all bulk handling requirements Electrical and Mechanical Maintenance and Engineering Operation and Maintenance of Material Handling Plants As a Company we pride ourselves on our service delivery and professional 'can do' attitude and we are always looking for committed, keen, professional people to join us.