Our client is a prominent global engineering firm that specialises in the production of precision-engineered mechanical systems.
They prioritise continuous improvement and foster a collaborative work environment that values integrity, diversity, and excellence.??????? Secretary - Legal Department | Salary: £25,000 - £27,000 | Location: Rotherham, South Yorkshire | Contract Type: Permanent They are now seeking a highly organised, proactive, and dedicated Secretary for the Legal Department.
The purpose of the role is to support the Legal team by providing comprehensive administrative services, maintaining legal files, and assisting with the operation of the Legal department.
This role requires a proactive individual with exceptional communication skills and the ability to maintain confidentiality.
The Legal team supports the whole company globally, totalling 600 employees.
This position requires a professional with a strong sense of discretion, excellent communication skills, and the ability to manage multiple priorities seamlessly.
Key Responsibilities: Maintain and organise filing systems, including the lease register and contracts register Ensure adherence to GDPR by following the company's archiving process for signed original documents Monitor and track the status of legal agreements, contracts, and other documents to ensure they are signed, filed, and processed in a timely manner Maintain an up-to-date precedent bank of legal documents Prepare, edit and format various legal documents, including contracts, memos, and correspondence relevant to legal matters Collate and organise due-diligence documents in relation to acquisitions, as well as filing and circulate completion documents as and when required Handle documents that require notarisation and liaise with public notaries as and when required Monitor and respond to incoming calls/emails from both internal and external stakeholders Maintain the team's diaries, including arranging and booking meetings Attend meetings and take meeting minutes as and when required Transcribing dictation as and when required Process invoices using internal systems and monitor legal spend Proofread legal documents General office duties, such as printing, filing, scanning, and maintaining office supplies Qualifications & Skills: Proficient use of Microsoft Excel, Word, and Outlook Excellent attention to detail and accuracy Excellent written and oral communication skills Excellent interpersonal skills Ability to prioritise workload with conflicting priorities effectively Able to work under pressure and still maintain a high level of accuracy and attention to detail Previous experience of providing administration support within a busy operational team Understanding of legal terminology (not essential) Personal Attributes: Excellent time management and organisation Desire to provide exceptional customer service Able to maintain complete confidentiality at all times, complying with the Data Protection Act 2018 Able to work on own initiative Highly motivated, proactive, and outcome-orientated with a can-do attitude Ability to work in a team-oriented and collaborative environment A flexible and adaptable team player, who supports, promotes, develops, and motivates others Compensation and Benefits: This role will be based on-site, five days per week at their Head offices in Rotherham, South Yorkshire.
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