Job summary We need a Clerical Officer for our Pharmacy Team!We are looking for an individual to join our busy Admin team to perform a range of administration and clerical tasks.
We work cross-site and support the wider Pharmacy Team to ensure the department meets its core objectives.
The position is office based, using computer software packages.
A keen eye for detail is needed and being able to organise and manage workload appropriately.You may be required to participate in early/late rotas, work weekends and Bank Holidays.
you must be able to travel to work and be flexible cross-site.
The position is full time, however we would welcome applications for those who can do lesser hours.
Main duties of the job You will have a senior role in our Admin and Clerical team and duties will include:ProcurementPayrollRecord ManagementInvoice reconciliationStaff training and supervisionDevelopment of documented proceduresYou will be required to effectively use IT Systems including MS Packages, ESR, Oracle and JAC.
Experience of NHS systems and a Business Admin qualification is desirable.You must be accurate and conscientious, with a flexible approach to meeting service needs.
You must also be able to develop effective working relationships and demonstrate excellent communication and organisational skills.
The ability to work effectively both independently and with an existing team is essential.You will be required to liaise with senior staff within the Trust, representatives of external agencies, Pharmacy staff and others to effectively provide administrative and clerical duties for the Pharmacy Procurement team, Strategic Leadership Team and Pharmacy Leadership Team.
About us Sandwell and West Birmingham NHS Trust (SWBT) is an integrated careorganisation with a budget of approximately £600 million and over 7,000 staff.
Diversity and social care is at the core of what we do as the Trust provides Community and Acute Services to over half a million people in an urban centre that demands massive regeneration and has substantial premature mortality.Our new acute hospital, the Midland Metropolitan University Hospital (MMUH), opens this year and will provide care to our local population from first class, purpose-built premises.
As a result, the base of this role may change to MMUH .
If this is applicable to your role, you will be informed during the recruitment process and continue your application with this understanding.
The development of the new hospital will play an important role in the regeneration of the wider area and in improving the lives of local people and reducing health inequalities.We have three strategic objectives: Our People - to cultivate and sustain happy, productive and engaged staffOur Patients - to be good or outstanding in everything we doOur Population - to work seamlessly with our partners to improve lives Job description Job responsibilities For further information about this role please see the attached Job Description and Person Specification for more information.
Person Specification Qualifications Essential GCSE English and Maths grade C and above or equivalent Skilled in the use of MS Office applications.
Induction and continued personal development.
Knowledge of finance coding structures and financial systems acquired through attending courses and study days, on-the-job and in-house training and carrying out a range of non-routine tasks all of which is equivalent to NVQ level 3 in accounting.
Desirable HND in Business and Finance.
Experience Essential Experience of office work systems.
Experience of supervising other office/support staff.
Significant recent experience of working within a financial office environment.
Skills Essential Able to manage work load and organise daily tasks