Typical Duties - Ensure the smooth operation of daily activities - Telephone communication, using TEAMS telephone system - Administrative support, calendar management, organising and maintaining appointments, meetings, and travel plans - Meeting coordination, scheduling, preparing agendas and minutes - Typing correspondence and documents - Booking, planning and coordinating travel logistics, including flights, accommodations, transportation, and itineraries - Management expenses, handling all related expenses, including reconciling receipts and preparing expense submissions.
- Handling sensitive information with discretion and confidentiality - Managing personal tasks such as making appointments, running errands, and handling personal correspondence.
- Planning and organising corporate and personal events, meetings, and conferences as needed - Liaising with stakeholders - Office administration - Any other ad hoc duties that may arise Knowledge and Experience - Several years of experience in an administrative or executive assistant role - Applicant must be numerate and have good written and verbal communication skills - Understanding of office operations, including administrative procedures, filing systems, and office software (Microsoft Office 365, especially Word) - Confidence in producing correspondence and documents - Relevant training or qualifications - Good touch-typing speed required - Time management, ability to prioritise tasks effectively, ensuring deadlines are met and time is used efficiently Personal Attributes - Requires a high level of confidentiality, discretion and trustworthiness - Confident in managing responsibilities - Takes initiative with confidence - Excellent interpersonal and communication skills, enabling effective interaction with stakeholders.
- Willing to listen and respond well to feedback - Adaptable, actively embraces change - To be able to work individually and as part of a team - Keen attention to detail, ensuring accuracy in document preparation and scheduling tasks.