PUBLIC EVENTS TEAM Adrenaline fuelled and non-stop, our Public Events team plan and deliver over 30 International and National motorsport, mass participation and leisure events throughout the year in addition to supporting the BGP Operations team with delivery of the Formula 1 British Grand Prix.
You'll hit the ground running when you join us – you'll need to take control of allocated motorsport events and deliver them to the high standards expected of a world class venue.
The Motorsport Event Assistant plays a crucial role in the planning and execution of motorsport events, ensuring they run smoothly and efficiently.
This position involves coordinating with various departments, managing administrative tasks such as scheduling and budgeting, and providing on-site support during events.
This role will be very hands on and will involve supporting on a range of project and event requirements.
Event Planning & Execution: Collaborate in the comprehensive planning and execution of motorsport events, ensuring every detail is meticulously managed and events are run to the highest commercial and experience standard.
Motorsport Administration: Oversee motorsport event tasks including reviewing permits, timetable, event documentation and budgets.
Assist with the trackside aspects of larger Silverstone Events such as British Grand Prix and Silverstone Festival.
Order products and services in a timely and professional manner whilst enduring purchase orders are raised in accordance with financial procedures and the best possible standard is obtained.
Event delivery support by administering accreditation requirements, ordering meal vouchers, fuel cards, minibuses, compiling event brief and debrief notes.
Marshals and Officials: Work with the marshalling team and organising clubs to coordinate event operations.
Assist in managing of trackside resources for motorsport events including rescue, recovery and medical.
Client Engagement: Work with organising clubs and promoters to assist in the delivery of their events at Silverstone at both a club and promoted event level.
With the Event Coordinators and Event Managers, be the point of contact for race organisers coordinating event motorsport activations.
Event Support: Provide hands-on support during events, for race and event organisers and the wider Silverstone team.
Build event management experience by assisting tin the planning and delivery of Club Racing events.
Complete ad hoc tasks and duties for the team and business as required
Write and review risk assessment for motorsport events delivering safe and secure events both on and off track.
Work with event staff and officials to manage the health and safety of live events.
Ensure contractors only work on site when they have completed appropriate documentation and are aware of the correct area(s) to work.
Collate relevant Health and Safety information (Risk Assessments, method statements etc.)
Post-Event Analysis: Contribute to post-event evaluations, gathering feedback, and compiling comprehensive reports to drive continuous improvement from event organiser and internally.
Help to create an environment and proactive culture within the department
PERFORMANCE RESPONSIBILITIES
Performance will be monitored against the following:
Ownership and completion of events/projects in a timely manner
Public Events and British Grand Prix (BGP) teams
The key business areas critical to the success of our events including finance, marketing, catering, logistics and venue operations.
External third-party suppliers (traders, contractors, suppliers, organisers and fans.
An interest and experience in motorsport and/or event management, with a genuine enthusiasm for the industry and knowledge of inner workings of motorsport event operations is a plus.
A relevant Motorsport, Business or Events Degree is desirable
Experience working within the motorsport events industry
Strong IT skills, particularly in Microsoft packages such as Teams, Word, Outlook, Excel, and PowerPoint.
Ability to work to deadlines and under pressure in a small team environment, with multiple projects at any given time.
Experience of using a project management system is highly desirable.
Driving Licence.
Flexible approach to working hours, including weekend work.
So, we've adopted greener methods within our workplace, donated more than 20 tonnes of surplus food, and installed over 2,700 solar panels which generates 13% of our venue's power - with all other energy from 100% renewable sources.
Our dedication has earned us Three Star FIA Environmental Accreditation, but this is just the start.