Office Manager (Part-Time)

ABOUT US We're  Minor Figures .
Founded on a rooftop in 2014 by three friends with a shared love of coffee, MF has since grown into a global brand with a team of over 100 people across the world, with offices in the UK, USA, and Australia.
We create plant-based products for coffee lovers, baristas and a better planet.
We love teaming up with people as mad about coffee as we are and love nothing more than heading down to their local cafe to enjoy a chat with the friendly & expert barista.
All our products are 100% plant based and vegan friendly with no added sugar.
The company is exploding, achieving record sales figures each quarter.
Minor Figures would be nothing without the independent coffee scene and our products can be found in over 4,000 specialty coffee shops worldwide, where we regularly run Freedays and Minor Figures FM events.
We're also expanding fast, with products lining the shelves in major supermarkets in our three core regions and our team achieving record sales figures quarter-on-quarter.
At Minor Figures, we're passionate about creating a positive impact and we put sustainability at the forefront of everything we do.
We're a 100% carbon neutral and now a B Corp certified company.
We have big plans for the future of MF.
As we continue to grow at a rapid pace, we want to welcome creative, curious, free-spirited, bold thinkers to join us to make that happen.
Everyone's invited.
We collaborate, improvise, synchronise.
We are wholly authentic, uplifting and constructive.
Because magic happens when everyone's vibing and having a good time.
We value individuality and we want you to be yourself.
If you share our love for coffee and you want every day you spend at work to feel like your first, we'd love to hear from you.
ABOUT THE ROLE The Office Manager is fully in charge of keeping our London office running smoothly.
Your duties will include being a first point of contact for our EMEA staff and any visitors, managing the office budget, dealing with day-to-day facilities and IT / systems issues and establishing and maintaining policies and procedures to support the above.
You'll also play a huge part in developing the MF culture and brand as you'll oversee our social committee and help organise really fun in-person and virtual internal events.
This is a great opportunity to support a growing, dynamic team with a flexible, part-time schedule to support your own needs.
WHAT YOU'LL BE RESPONSIBLE FOR As our  Office Manager , you'll have some routine check-lists and daily / weekly actions.
However, things at Minor Figures change often, so you'll need to be somewhat flexible with ad hoc projects and event coordination.
Here's an overview of what we'd like you to be doing: Office Management Generally, making the office a second home for everyone, playing an integral part in making it a place where people want to be and establishing and maintaining appropriate policies and procedures to this point Day to day office administration, including mail and packages, welcoming and greeting visitors, opening and locking up as required, and other duties as they arise Managing our cleaners and ensuring they have everything they need, while conducting the occasional tidying in between deep cleans Keeping inventory of all office supplies and ordering more as needed Ensuring fire procedures, risk assessments and health and safety requirements are regularly conducted, updated and communicated Managing our lunch provision / perk, including weekly meal and grocery orders and setup during your working days Culture Champion Organise and manage in-person and virtual meetings and social events with the support of the social committee - this may include global events (summer and winter holiday parties) and regional EMEA events (IRL workshops, ad hoc people and holiday celebrations, miscellaneous 'just for fun' activities) Actively seek opportunities to increase in-person and remote employee engagement via events, meetings and gatherings Role model and champion our MF values across all of your communications and activities Systems and IT Management Manage the distribution, updates, returns, tracking and security of all hardware and software Support the management, organisation and end user training for internal communication and collaboration tools, including Google Drive (shared drives), Slack (groups and channels) and any other business-related communications tools - create, update and communicate relevant policies and procedures related to the above tools Serve as first point of contact for ad hoc questions and IT / systems support for EMEA team, redirecting to our external IT support as required  Regularly evaluate and monitor opportunities for cost savings related to our IT contracts and service agreements ABOUT YOU First up, we hire humans, not machines, so let's look at the key skills we need.
You'll: Be an ambassador of the Minor Figures brand Have a sense of fun, adventure, along with a hands on & a can-do approach.
Not be phased by constant change and challenges and willing to adapt and implement solutions.
Have a willingness to help in all areas of the business when needed.
Have excellent communication skills and self motivation with an ability to grow the role with the business.
Experience wise, let's dive into it.
You'll ideally: Be a positive, energetic, flexible and creative problem-solver.
Like to share your ideas and help others with any and all issues.
Be easy to talk to and encourage people to be open with you.
Have some* experience with IT support / management and event coordination, ideally in a fast growing start up or scale up.
Have some background in coffee / FMCG - this is a plus, but not necessary.
*We hear you, what defines 'some'?
We don't set years of experience as a benchmark, nor say any industry is more relevant than another.
You are already damn significant, we just want to see a track record that meets the demands of Minor Figures and this role.
You tell us why and we're all ears, or in this case, eyes.
WHAT'S IN IT FOR YOU We realise that a job is more than just the take home salary each month.
So what are you really getting?
As part of the MF team, not only will you have the opportunity to own your role and make it, you and us a success, you'll also be becoming part of something very special.
Minor Figures' ethos is that everyone is welcome, as long as you leave all hang-ups, social barriers and prejudices at the door.
You'll embark on a journey that doesn't have a destination.
It just keeps going.
Your contribution will help us become the most loved brand on the planet & the number speciality coffee brand.
With that, you'll grow, develop and progress as we do and you'll play your part in us having a planet to do this on.
As part of the Minor Figures team, you'll have the opportunity to invest in the business, option to buy shares in the company at an agreed price.
In short, Equity in Minor Figures is available for all staff members.
But of course, we look after you in the other ways that you'd expect: 25 days holiday allowance in addition to bank holidays Statutory pension contribution (dependant on location) Flexible working to meet the needs of the role 30% discount on products from our online shop Unlimited access to Calm app All the free coffee and cold brew you can drink!
Vegan lunches are available.
YOUR COMMITMENT For this role, you'll mainly be working from our HQ near Blackhorse Lane in Walthamstow, but we are flexible with the occasional errand or need that takes you away from the location if it helps you do your job to the best of your ability.
If you're looking for 2 days per week (9am to 5:30pm), the best days for us are currently Tuesdays and Thursdays.
If you prefer 4 hours per day, 5 days per week, we're open to mornings (9am to 1pm) or afternoons (1pm to 5pm).
OUR COMMITMENT TO DIVERSITY, EQUITY AND INCLUSION At Minor Figures everyone is welcome.
We are committed to cultivating and maintaining a culture that is inclusive and diverse.
We celebrate differences and continually support all members of our company to be proud of who they are.
In recruiting for our team, we pride ourselves on equal employment opportunities regardless of gender, sex, age, disability, race, religion, sexuality or social class.
We hire the best people based on an evaluation of their abilities and effectiveness, nothing else.
WHAT'S NEXT You're sold?
The coffee is brewing, you're ready to hit send and sit back and wait for a response?
In order to make that happen: Submit a CV and any supporting documents to us.
Tell us why you want to work for Minor Figures.
Just a heads up, we're not a traditional team of recruiters and hiring managers.
We want to see the human version of you, not just the black & white copy.
Our need to find great people needs to be met with a fun and positive recruitment journey, so tell us more about you, however the heck you want.
About us We're  Minor Figures .
Founded on a rooftop in 2014 by three friends with a shared love of coffee, MF has since grown into a global brand with a team of over 100 people across the world, with offices in the UK, USA, and Australia.
We create plant-based products for coffee lovers, baristas and a better planet.
We love teaming up with people as mad about coffee as we are and love nothing more than heading down to their local cafe to enjoy a chat with the friendly & expert barista.
All our products are 100% plant based and vegan friendly.
The company is exploding, achieving record sales figures each quarter.
Minor Figures would be nothing without the independent coffee scene and our products can be found in over 4,000 specialty coffee shops worldwide, where we regularly run Freedays and Minor Figures FM events.
We're also expanding fast, with products lining the shelves in major supermarkets in our three core regions and our team achieving record sales figures quarter-on-quarter.
At Minor Figures, we're passionate about creating a positive impact and we put sustainability at the forefront of everything we do.
We're a 100% carbon neutral and now a B Corp certified company.
We have big plans for the future of MF.
As we continue to grow at a rapid pace, we want to welcome creative, curious, free-spirited, bold thinkers to join us to make that happen.
Everyone's invited.
We collaborate, improvise, synchronise.
We are wholly authentic, uplifting and constructive.
Because magic happens when everyone's vibing and having a good time.
We value individuality and we want you to be yourself.
If you share our love for coffee and you want every day you spend at work to feel like your first, we'd love to hear from you.