About Sedex Sedex is a trusted partner for over 85,000 businesses worldwide, helping them create socially and environmentally sustainable supply chains .
Through our platform's powerful data insights and expert guidance, we simplify the management, assessment, and reporting of sustainability performance.
Our Vision is to be a leader in making global supply chains more socially and environmentally sustainable.
Our Mission is To provide data-driven insights, accessible tools, and exceptional services that support businesses in improving environmental, social, and governance (ESG) performance and outcomes.
The role The Office and Board Administrator will provide support to the Board of Directors and the Executive Leadership Team (ELT), ensuring smooth and efficient office management operations.
This role requires a highly organized, proactive, and adaptable individual capable of managing multiple priorities with professionalism and confidentiality Key Responsibilities: 1.
Executive Support: Provide high-level administrative support to the Executive Leadership Team, including scheduling meetings, coordinating travel arrangements and expense management Support preparation and distribution of Executive team monthly management Board reporting packs and other documents on behalf of the ELT Support, coordination and preparation of Town Hall decks and agendas Compile data, and prepare reports and documents as requested by the ELT 2.
Board and Committee Support: Schedule and coordinate board meetings, including preparing agendas, maintain and update meeting records.
Ensure all papers are circulated as per agreed timelines Take minutes during meetings and ensure accurate and timely distribution of meeting minutes and follow-up on action items Support the preparation of materials for the meetings Serve as the primary point of contact for Board members, addressing inquiries and providing necessary support 3.
AGM & Member Director Elections: Provide logistical support for Annual General Meetings (AGMs) Assist in the preparation and distribution of AGM notices and documentation Support the coordination of Member Director elections, including candidate communication and voting process management Assist with onboarding of new Member and Independent Non-Executive Directors by sharing induction materials and arranging introduction sessions 4.
Office Management: Support the day-to-day operations of the UK office, ensuring a well-organized and efficient work environment Be responsible for the compliance aspects of the office such as fire and health & safety including booking annual risk assessments and ensuring training for first aider and fire marshals is up to date Manage office supplies and inventory, ensuring adequate stock levels and timely replenishment Coordinate with IT and facilities teams to address office equipment and maintenance needs Lead in organizing company events and meetings 5.
Project Management: Action tracking / monitoring deadlines plus ad hoc support for execution of strategic projects and initiatives.
Support the ELT in executing strategic projects and initiatives by booking meetings and providing other ad hoc administrative support Knowledge, Skills & Experience Experience of organising meetings, agenda setting and minute taking Ability to work with IT systems to improve efficiency in the office Strong organizational and time-management skills, with the ability to prioritize and manage multiple tasks simultaneously Strong written and verbal communication skills, with meticulous attention to detail Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software Demonstrable discretion, meticulous about confidentiality and in handling sensitive information.
Proactive and self-motivated with a strong sense of initiative and willingness to learn and develop within the role Ability to work independently and as part of a team in a fast-paced, dynamic environment.
Excellent interpersonal skills and the ability to build strong relationships with stakeholders Problem-solving skills and the ability to anticipate needs and provide effective solutions Flexibility and adaptability to changing priorities and demands Strong ethical standards and a commitment to maintaining confidentiality Our culture At Sedex, our approach to business and culture is firmly rooted in our core values, which guide everything we do: Respect Each Other : We believe that a foundation of mutual respect is essential to creating a positive and inclusive environment.
Customer-Driven : We are passionate about delivering exceptional value to our customers.
By listening to their needs, understanding their challenges, and continuously adapting our solutions, we aim to empower them to achieve their sustainability goals and drive positive change in their supply chains.
Thinking Creatively : Innovation is at the heart of our work.
We encourage creative problem-solving and embrace new ideas that challenge the status quo.
This mindset allows us to continuously improve our products and services, offering fresh and effective solutions to complex sustainability and ethical sourcing issues.
Take Ownership : We empower our team members to take responsibility for their actions and outcomes.
Every person at Sedex is encouraged to own their work, make decisions with confidence, and contribute proactively to the success of the team and the business.
Deliver Results : We are results-oriented and committed to delivering tangible, impactful outcomes for our customers, our business, and society at large.
Our goal is to cultivate a workplace culture where everyone can thrive and be their authentic selves.
We prioritize respect and inclusivity, ensuring that all employees feel empowered to contribute, collaborate, and excel.
We celebrate diversity in all its forms, recognizing that our strength lies in the variety of experiences, perspectives, and ideas that each individual brings to the table.
By embedding these values into our daily practices, we ensure that we not only meet our business objectives but also create a lasting, positive impact on our people, our customers, and the communities we serve.
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