Job summary GP Practice in Ashington and Newbiggin Office Administrator Full time post ( hrs per week) We are looking for a skilled individual to provide an office and administrative service to the management team.
The successful candidate will have experience working in an office environment and have excellent computer abilities.
Applicants should also have good organisation, communication and interpersonal skills.
We offer a friendly working environment in an organisation with a supportive and developmental ethos.
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visit us at or email or call 01670 611241 Closing Date: 20 January 2025 Interview Date: 4 February 2025 Seaton Park Medical Group is an Equal Opportunities Employer Main duties of the job Provision of a modern, comprehensive customer-focused reception service to the patients of Seaton Park Medical Group across 2 sites, one in Ashington and one in Newbiggin.
About us The practice philosophy is rooted in a culture of care.
Everyone working within the practice is committed to the NHS, to the provision of a high-quality service and to respect and value for our patients and each other.
We are a friendly, welcoming and inclusive team who enjoy working together.
The Practices aim to be a top-quality healthcare team is supported by our values: working in partnership with our patients, quality, innovation, fairness, continuous learning and a supportive team.
Job description Job responsibilities The scope of the job is contained within the management function.
The post-holder will work closelywith the Management Team carrying out the day-to-day administrative activities and office systems asdirected.Personal Aspects:Working in a self-directed and self-managed way taking responsibility for organising activities fromplanning/scheduling through to completion.Being able to accept and deal with ownership of activities.Using ones own initiative to suggest solutions to organisational problems.Organising, prioritising and managing ones own workload in a busy and pressured environment.Recognising the boundaries for autonomous decision-making and where more senior assistancemust be sought.Working in a rapidly changing environment.Adhering to the values of the Practice.Organisational Aspects:Providing an efficient administrative and office service to the Management team.Preparing, updating and distributing documentation and information resources for internal andexternal use as directed, using an appropriately presented style.Providing support to the Management Team for external engagements, internal events andmeetings and staff well-being.
Providing support to the Management Team for premises and housekeeping.Co-ordinating and administering cost effective and efficient purchasing and stock control systems.Please see attached job description for a full overview of the role and responsibilities.
Person Specification Qualifications Essential Experience gained through work equivalent to NVQ level 3.
Desirable NVQ level 3 Business Administration.
Personal Attributes Essential Able to work in a fast paced changing environment.
Personal integrity and loyalty.
High degree of personal motivation.
Flexibility.
Confidentiality and trustworthiness.
Team player.
Professional manner and organised approach.
Positive, optimistic attitude.
Well presented.
Experience Essential Demonstrable and proven organisational capability.
Following instructions to completion.
Taking ownership and responsibility for managing and completing own workload.
Providing secretarial support to meetings.
Maintaining coherent and efficient office and administrative systems and processes.
Co-ordinating meetings and events.
Demonstrable experience in dealing with sensitive and confidential information.
Desirable Knowledge of the Primary Health Care environment.
Understanding of Confidentiality and Data Protection Act.
Physical Essential Able to travel between sites.
Occasional flexibility with working hours.
Skills Essential Good knowledge of IT systems and software programmes such as Outlook, Word, Excel and Powerpoint.
Good organisation and administrative skills.
Good time management, planning and prioritisation abilities.
Good communication skills, verbal and written.
Good interpersonal skills.
Self-motivating and use of initiative.
Attention to detail.
Ability to work under pressure in a busy working environment and able to multi-task and prioritise work.
Minute taking skills.
Desirable Wider IT experience including Publisher,Projects and access databases.