Job Title: Project ExecutiveBrand: EmotaLocation: UK: London or ManchesterReporting to: Senior Project Manager A bit about the role …You will work for one or more of our clients, organising and co-ordinating the logistics of registration, travel, transfers and accommodation to provide a delegate experience.This role, which includes national and international travel, will support the Project Manager and designated team in the delivery of the delegate management experience, both pre, on-site and post event.By being responsible for the delegate experience you will work on a range of meetings and events including investigator meetings, advisory boards, congresses, conferences, gala dinners, sales meetings and KOL meetings.We offer a comprehensive benefits package to you including volunteer days, enhanced annual leave with an option to buy/sell, company pension, life and health insurance and many other benefits.You will …Delegate and Database Management:· Set-up and administer event websites.
Including collation and inputting of delegate details· Manage the invitation and attendee management process including meeting registration, air travel, housing and ground transportation· Manage attendee communications and associated timelines· Ensure Project Manager is up to date with all aspects of delegate arrangements throughout the course of the programme· Produce signage, badges, on-site manuals and other documentation· Order currency, uniforms, mobile phones, laptops and other on-site equipment· On-site attendance at events· Help with the selection of venues and production of event proposalsClient Liaison and Development:· Setting-up and maintenance of client files from confirmation of event to completion and evaluation· Manage client communications and associated timelines· Foster the development of your client account by managing delegate relationships through operational deliveryBudget Management:· Deliver financial aspects of events following company processes· Assist with identification and documentation of cost avoidance / saving measures· Comply with company and client invoicing processes· Help with scope management· Help prepare budgets and final reconciliations within agreed timelinesWhat do you need to have …· Within a commutable driving distance of one of our UK offices· Previous event management experience· Client liaison skills· Team motivator and professional team member· A focus on accuracy, consistency and dedicated to customer service· Intermediate level Excel (can maintain complex spreadsheets) and Microsoft Office Suite· With enthusiasm in abundance, you will be organised· The flexibility and desire to travel overseas