Mdt Co-Ordinator Cancer Services

Job summary The Countywide Cancer Services Team are looking for a highly motivated and enthusiastic individual to join them, in supporting the Trust in achieving and sustaining the cancer targets.
The post is for 12 months to cover maternity leave and the post holder will either provide support to one MDT team or be trained across all tumour sites to provide cover for annual leave and sickness.
The post will be based at the Worcester Royal Hospital site, with the need to attend the Alexandra Hospital/Kidderminster site as when required to cover the needs of the service.
This role would be ideal for someone who would like to gain more experience in the cancer field and develop their skills in a busy, progressive department.The post holder will be expected to prepare and facilitate weekly Cancer MDT meetings.
They will be trained on all MDTs and play an important role in tracking the patient journey from the point of referral to their diagnosis and treatments; as well as collecting and entering the Cancer Outcomes & Services Dataset (COSD), cancer waiting times, Chemotherapy and Audit data.The successful candidate will need previous NHS experience working in a busy and demanding team.
Excellent organisation skills will also be required to ensure that patients are tracked, and their progress monitored along their pathway using hospital computerised data and tracking systems.
This is a very demanding role, and the post holder would need to work flexibly at times Main duties of the job The post holder will be fully conversant with patient pathways across site specific tumour groups to ensure that patient are treated equitably, reaching targets for first appointments, diagnostic tests and treatment within relevant time scales.
Ensure that all the necessary information is available to enable clinical decisions to be made by the MDT and make sure that all decisions taken by the MDT are documented according to local protocol.The post holder is responsible for collecting all relevant data for cancer waiting times and other national data collection requirements.
They will maintain an accurate tracking system utilising Somerset Cancer Register (SCR) for all patients referred as urgent suspected cancer cases and all patients subsequently diagnosed at WAHT.The post holder will need to liaise with relevant departments across the trust to monitor the co-ordination of all elements of the patient pathway.
This may include escalating or highlighting patient target dates to ensure that investigations are carried out in a timely manner.
In addition, the post holder will be responsible for entering data for the national minimum data set for the relevant tumour type.
About us Our purpose is simple - Putting Patients First.
We are looking for exceptional colleagues who can help us achieve this.Worcestershire Acute Hospitals NHS Trust is a large acute and specialised hospital trust that provides a range of local acute services to the residents of Worcestershire and more specialised services to a larger population in Herefordshire and beyond.The Trust operates hospital-based services from three sites in Kidderminster, Redditch and WorcesterOur workforce is over 7,000 strong, and our caring staff are recognised as providing good and outstanding patient-centred care.
You could be one of them.We are committed to recruiting the best people to work with us to achieve our Vision - working in partnership to provide the best healthcare for our communities, leading and supporting our teams to move 4ward.
Our 4ward behaviours, which we ask all staff to demonstrate, underpin our everyday work and remain firmly at the heart of all we do.Our objectives are simple:Best services for local peopleBest experience of care and best outcomes for our patientsBest use of resourcesBest peopleBetter never stops, and our Clinical Services Strategy provides a clear future vision for our Trust, our hospitals, our services and our role in the wider health and care system.We are proud to have achieved Timewise accreditation - this means we are committed to embedding flexible working within our organisation as a flex positive employer.
Job description Job responsibilities Working on your own initiative with minimum direct supervision, prepare lists of patients for discussion at MDT meetings using information provided by the pathology search, clinicians, or any other member of the MDT or wider hospital teams.Competently utilise the full range of Trust databases in your day to day work to collect and enter data in accordance to the cancer waiting times targets, COSD and Audit datasets.
Competently operate video- conferencing equipment during MDT meetings.MDT meeting, preparation and follow up duties:Provide full administrative support for the weekly cancer MDT meetings which need covering on a week to week basis: taking referrals for patients to be discussed, producing the list of patients to be discussed on SCR, including all relevant clinical data, targets dates and OPA dates.Be responsible for circulating MDT agendas/lists to all members of the MDT in a timely manner before the meeting, ensuring this is encrypted if going outside the TrustKeep accurate and up to date contact lists of all core and extended members of the MDT team for circulating MDT agendas and/ or any further information relevant to the MDT members.Keep accurate and up to date contact lists of all MDT team members and clerical staff required to receive MDT outcomes.To communicate the cut off time for the referral of patients for discussion to appropriate medical staff.Find and collate all pathology material with the relevant site lead pathologist in preparation for the MDT meetings and return all materials used appropriately.Be responsible for uploading all relevant patients imaging onto the PACs radiology system within the timescales agreed with the lead radiologist to be accessible for the MDT meeting.Request PET scan/Bone scan images to be transferred to WHAT PACs system to be available to view during the MDT meeting and request imaging reports as required in preparation for the MDT meetings.Request all other relevant offsite imaging and/ or histology slides to be transferred in a timely manner to be available for MDT meeting.Set up the MDT room, turning all the equipment on ready to use.Set up and operate video conferencing equipment, reporting equipment problems to the IT helpdesk and escalating to the MDT Support Managers or Deputy Cancer Services Manager if actions are not taken within 24 hoursTo attend all multi-disciplinary meetings within the scope of the role.
These may start at or finish at , and hence flexibility in working hours is required.Live minute taking in MDT meetings, by the use of SCR projected in order to capture clinically accurate dataTo participate during the MDT meeting where required, prompting the clinical team for missing data items that are required for audits/COSD.To participate during the MDT meeting where required, notifying the clinical team if a patient has a treatment target date and prompting the team when treatment plans/planned treatment start dates discussed are not within that target date.To distribute the outcome of each patient discussed at the meeting (in the form of minutes) to the appropriate medical and non-medical staff, to ensure that they are aware of the decisions made.
The turnaround for this is 24 hours.To ensure that, following the meetings, all actions and requests recommended by the team are booked and confirmed in a timely manner and to follow up with appropriate departments and clinical nurse specialists to ensure these appointments have been made appropriately.Ensure a tertiary alert including all patient data transfer information is sent to any treating tertiary centre for investigations or treatment within 2 working days of MDT discussion and record this accurately on SCR.To ensure that a record of the actions proposed (MDT Pro-forma) is filed in the patient records and/or sent for scanning for electronic notes.Maintain accurate MDT attendance record on SCR and add and delete members as appropriate.Data/ tracking duties:Working on your own initiative with minimum direct supervision collect cancer waiting times, COSD and Audit data and enter it onto SCR.
Completing any data errors in a timely manner for the monthly data submissions.Actively track all patients referred through the two week wait suspected cancer route, 62 day screening programme or upgraded on the 62 day pathway for the MDT teams requesting any appointment and/ or investigation dates to be brought forward where appropriate.To ensure patient tracking comments are updated with precise and accurate comments as PTL lists are sent out weekly per specialty.Update SCR immediately with any actions taken by the Directorates that are returned on the PTLs.Actively chase and update TCI dates or treatment start dates for patients with diagnosed cancer.
Requesting dates past the breach date to be brought forward to prevent a breach.To escalate any potential breaches to the Directorate Support Manager and Directorate Managers in a timely manner and inform the MDT Support Managers or Deputy Cancer Services Manager if actions are not taken within 24 hours.To complete root cause analysis reports for all patients that have breached the 31/62 day targets as soon as a treatment is entered onto SCR and a breach has occurred.To track and complete all patient records that are received under the 31 day target rule for first and subsequent treatments, for primary, recurrent and relapsed cancers.Ensure a tertiary alert including all patient data transfer information is sent to any treating tertiary centre either within 2 working days of MDT discussion or as soon as identified when trackingTo ensure the referral of patients to other trusts for appointment or MDT discussion is carried out, including sending scans, histology and clinic letter or reports to the tertiary centre when requested.Establish a close working relationship with MDT Coordinators in a tertiary referring/treating centres where applicable, to ensure that data is complete and corresponds correctly.
And to continue to track all patients that are referred to a tertiary centre ensuring each patient record on SCR is up to date.Audit DataWorking on your own initiative with minimum direct supervision to collect mandatory audit data and enter it onto SCR.
Completing any data errors in a timely manner on a monthly basis for data submissions.Establish a close working relationship with the MDT clinical lead and CNSs to facilitate audit data collection and clinical validation of the dataForward missing field reports to both the Lead and CNS on a monthly basis to ensure data is complete and accurate.
Inform the MDT Support Managers or Deputy Cancer Services Manager if responses are not received.Establish a close working relationship with peers in a tertiary referring/treating centre where applicable, to ensure that data is complete and corresponds correctly.Obtain access the National Audit systems and keep up to date with any changes in the data-set requirements/ Audit submission deadlines and extensions on a regular basis.General Duties:Answer all telephone queries promptly and efficiently, relaying messages as appropriate.Maintain up to date procedures detailing the running of the MDT with guidance on tracking and referrals to aid cover the role for that specialtyActively build up knowledge of procedures and working practices for other tumour types in order to be provide cover during times of leave/ sickness where requiredDevelop and maintain an operational policy, a data and filing system for the MDT, enabling the team to easily and efficiently access core information.Prepare material for specific hospital sites when the MDT is being held on a different site both within the Trust and within the Regional centres and Networks.
Working with the individual teams, ensure that there is a system to ensure communication is maintained and all material sent is returned.Co-ordinate information required for any Cancer accreditation/Quality Surveillance visits relevant to individual MDTs by maintaining the evidence folder for each team.Attend relevant Quality Surveillance meetings as a core member of the specialty.Participate in the roll out of the cancer strategy and will be expected to contribute to the implementation of new cancer policies and protocols and running of information cancer systems.Participate in the Trusts Performance and Development Review and to undertake any identified training and development related to the post.Undertake statutory and mandatory training as deemed appropriate by the Trust.Develop and maintain effective working relationships with colleagues.Adhere to all Trust policies and procedures.
Ensuring confidentiality at all times.Undertake such other tasks as requested by theMDT Support Managers or Deputy Cancer Services Managerin accordance with the grade and nature of the post.Maintain a smart and professional appearance at all times.Maintain a professional manner including practising respectful office etiquette at all times.
Person Specification Qualifications Essential Excellent Keyboard skills Good knowledge of Microsoft Office packages including Word, Excel and email GCSE English and Maths at Grade C or above, or equivalent Desirable Medical Secretary training Knowledge of specialist computer systems WINPATH, CLIP, OASIS, CRIS, eZ notes, Somerset Cancer Register (SCR) Experience Essential Administrative experience within the NHS Experience in taking minutes of meetings Desirable Experience of working within a cancer care setting Previous experience in data collection and audit Knowledge and Skills Essential Ability to manage conflicting priorities, and organise workload effectively Proven ability to produce accurate work to meet deadlines Able to work on own initiative Trust Values Desirable Sound knowledge of medical terminology Knowledge of Cancer Waiting Times and Cancer Outcomes & Services Dataset (COSD) Personal Qualities Essential Ability to communicate effectively with people at all levels within the organisation Ability to work effectively in a team Flexible approach to duties Calm approach to work and a polite manner Awareness of the importance of confidentiality and discretion