HR, Payroll & Pensions Administrator
Purpose: To administer payroll and pensions, and provide comprehensive HR administrative services, ensuring the smooth operation of the Club and enhancing members' enjoyment.
The role also involves supporting all areas of the Club and contributing to its reputation as a premier private members club.
Key Responsibilities: Reports to: Senior HR Manager
Key Liaisons: All Club staff and external contractors.
Payroll and Pensions: - Assist the Senior HR Manager in preparing and ensuring all payroll deadlines are met.
- Check all overtime submissions for accuracy and prepare the monthly overtime spreadsheet.
- Process monthly pension submissions via Nest, Aegon, Aviva, and other schemes.
- Reconcile monthly pension contributions and understand variances.
- Handle the annual submission and processing of P11Ds and P46.
Recruitment Administration: - Serve as the first point of contact for hiring managers and candidates regarding vacancies and recruitment enquiries.
- Maintain an up-to-date onboarding and recruitment tracker.
- Post and remove job adverts on recruitment sites.
- Forward applications to line managers and respond to applications requiring forms.
- Confirm receipt of applications and manage reference requests.
- File returned references and inform line managers when candidates are ready for interviews.
- Attend interviews, take notes, and ensure timely communication of feedback to candidates.
- Manage internal and external posting of open positions and conduct recruiting analysis.
Onboarding Administration: - Manage the recruitment and selection process, including sourcing candidates and conducting interviews.
- Initiate and set up new starter processes in HR systems and Jonas.
- Prepare and send new starter documentation via BambooHR.
- Ensure documentation for new employees is complete and ready for payroll processing.
- Notify IT, Security, and Duty Managers of new starters' start dates.
- Coordinate first-day induction plans and quarterly induction training.
Employee Record Upkeep & Leaver Administration: - Maintain and update employee profiles in HRIS systems.
- Produce various HR-related letters and manage DBS checks.
- Handle resignation letters and update systems for leavers.
- Ensure IT is informed to deactivate leavers' accounts.
Employee Engagement and Benefits Administration: - Ensure all eligible employees are covered under the Club's benefit schemes.
- Respond to employee benefit queries and assist in pension scheme administration.
- Support the annual salary and performance review processes.
- Manage HR and recruitment emails, escalating as necessary.
- Provide regular and ad-hoc employee data reports.
Safeguarding, Child Protection, and Health & Safety: - Follow the Club's safeguarding policies and procedures.
- Report maintenance and health & safety issues to ensure safety standards are met.
- Adhere to manual handling regulations and work safely.
Key Performance Indicators (KPIs): - Respond to HR and recruitment emails within three working days.
- Chase outstanding references weekly.
- Send new starter documents within 24 hours of role offers.
- Obtain and communicate interview feedback within one week.
- Distribute meeting minutes within 48 hours.
- Successfully recruit and onboard tournament casuals.
- Develop and implement HR policies and procedures.
To be successful in this role, you should possess the following: - CIPD Level 3/5 in Human Resources or a related field, or working towards it.
- Proven experience with payroll and pension processes.
- Strong knowledge of HR principles, practices, and procedures.
- Experience with HRIS systems.
- Excellent communication and interpersonal skills.
- Strong problem-solving and decision-making abilities.
- Ability to handle confidential information discreetly.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
The Club's Benefits: - Uniform provided if required.
- Competitive salary and comprehensive benefits package.
- Friendly and supportive working environment.
- 25 days holiday per annum, plus bank holidays.
- 3% company pension scheme contribution.
- Discretionary annual performance bonus.
- Access to the Club's facilities during off-peak times.
- Free meals and refreshments while on duty.
- Childcare vouchers, cycle-to-work scheme, and car salary sacrifice scheme.
- Enhanced maternity and paternity leave.
- 24/7 employee assistance programme.
- Interest-free season ticket loan.
- Long service award and eye test/glasses contribution.
- Medicash healthcare scheme.
This job description is subject to periodic review and may change in line with Club's operational and business requirements.
Any changes will be discussed before the amendment.
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