Responsible to: Finance Manager Location : Baca office, Loughborough, England.
The role may require occasional travel Hours: 25-30 hours per week Salary Band: £23,400 to £24,480 per annum for full-time.
Salary will be pro-rated for number of hours worked Contract : Permanent Overall Purpose To actively participate in Bacas vision to see a world where child refugees fleeing war, persecution, exploitation and trafficking are welcomed, feel safe and have hope to rebuild their lives for a better future.
To support this vision by providing effective and efficient administrative support for the Finance function of the organisation.
The role will also have other general administrative responsibilities.
Duties & Responsibilities Provide administrative support to the Finance function which supports Bacas vision, mission and the outcomes defined by our Theory of Change Administration of the personal expenses system, checking accuracy of claims ensuring that the appropriate supporting documentation is attached, and staff are refunded for their expenses.
Processing payments of supplier invoices to ensure payments are made in good time.
Setting up payments via direct debit and standing orders where required.
Ensuring that payments for expenses, invoices, purchase requests and card transactions as well as income from refunds, payments of invoices and gifts are entered onto Sage.
Regularly reconciling Sage entries against bank statements, ensuring the accounts system is up to date to allow for the processing of the monthly management accounts.
Provide administrative support for the production of management accounts.
Oversight of petty cash, including ensuring adequate cash is held on site, counting out weekly allowances for young people, entering petty cash transactions onto Sage and reconciling on a regular basis.
Processing all outgoing invoices to local authorities on a monthly basis in line with agreed contracted payments and ensuring all throughput charges are reclaimed.
Assisting with year-end tasks, ensuring all paperwork is complete before sending to Accountants for review.
General administrative tasks relating to finance - including filing, printing finance forms, archiving and printing bills.
Maintaining up to date procedures on areas of responsibility.
General Be a role model, leading by example in practicing the Values of Baca to achieve our Vision and Mission.
Play an active and supportive role within the organisation?
Take ownership of all administrative aspects of the role.
Maintain strict confidentiality in relation to work undertaken and ensure all confidential material is stored according to Bacas Confidentiality statement and Data Protection Policy.?
Treat all staff and young people fairly and without?prejudice, in line with Bacas Equality and Diversity policy?
Be adept in employing the correct procedures for dealing with any safeguarding incidences or concerns, in line with Bacas Child, Vulnerable Adult Protection & Safeguarding Policy?
Adhere to all Bacas policies and procedures.?
Ability to work flexible hours, including occasional evenings and weekends, in line with the needs of the team.
Personal Specification Baca is looking for someone who can support the organisations finance function.
The role does include other general admin responsibilities.
The successful applicant will be motivated and passionate about the work that Baca does and the young people in our care.
They will be able to subscribe Bacas values and demonstrate them in their behaviours.
They will be very organised, practical, and able to get on with tasks that need doing on a day-to-day basis, managing a varied and busy workload.
They will be methodical, follow processes, pay attention to detail and able to deal with a variety of paperwork.
They will be very approachable and enjoy working as part of a team and supporting others.
The successful applicant will also have a personal style that is in line with Bacas vision and values.
Someone who is supportive, approachable, responsible, reliable and personable.
Applicants will be interviewed as and when received.
An enhanced DBS certificate is needed for this role.
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