We are looking for a dynamic Office Manager with an Executive Assistant bursting to get out!!
This role will primarily be responsible for managing the office management tasks along with travel and event management support the Director.
Main Responsibilities include: Arranging all travel requirements for the employees, including flights, hotels, trains, taxis etc within the budget guidelines Organising & coordinating meetings, conferences & customer events, as well as attending meetings where required Managing inbound and outbound courier of items to support activities Administrative support to teams, including but not limited to managing post, maintaining reports, sending correspondence, arranging presentations set up at the sales meeting etc.
Managing booking/ calendar of the UK office meeting rooms and organising room set up including equipment, refreshments, working lunches etc.
Supporting Line Managers in maintaining and updating the required team charts by mapping sales territories by region.
Maintaining and ordering of kitchen supplies Ensuring maintenance of office facilities by employees and managing communications as required Maintaining and ordering of stationery items including business cards Facilitating HR and Line managers in arranging delivery of IT equipment, office desk set ups and ordering of H&S related work equipment for new recruits and current members Main point of contact for day-to-day office related responsibilities, including attending visitors and receiving buzzer queries Initiative in organizing social day/office engagement events like summer events, Christmas parties etc.
Arranging vouchers, flowers, and gifts for employees for various occasions Other ad-hoc duties as required from time to time to support the teams.
Be the First Aider and Fire Marshall representative of the UK office.Training will be provided by the Company.
Skills Required: Previous experience working in a similar role/environment Strong organization and time management skills Strong analytical skills with attention to detail Good understanding of business processes and systems Good knowledge of Microsoft programs (Word, Excel, Outlook, PowerPoint and Outlook) Fluent in English with strong written and verbal communication skills Able to work as part of a fast moving and growing team Strong interpersonal skills to liaise with other people at different levels within the business Self-motivated and able to recognize new business opportunities Ability to work independently without direct supervision