This position involves providing comprehensive administrative support to executives, including managing schedules, handling communications, preparing documents, and assisting with meeting preparations.
Responsibilities Acting as a first point of contact: dealing with correspondence and phone calls; Managing diaries and organizing meetings and appointments, often controlling access to the manager/executive; Ensuring the relationship with the Board of Directors; communicate with Board Members, schedule Board Meetings and arrange meeting agendas; Schedule and coordinate meetings, appointments and travel arrangements for top management team; Prepare meeting agendas, perform research for meetings, and take minutes during meetings of top management team; Preparing the applications for different events and fairs; organizing conferences; Reminding the manager/executive of important tasks and deadlines; Typing, compiling and preparing reports, presentations and correspondence; Collating and filing expenses; Coordinating the correspondence distribution and storage (e.g.
letters, packages / parcels); Responding to questions and requests for information; Maintaining strict confidentiality and strong working relationship with other relevant departments; Respect the Collective Working Agreement, Internal Regulations, Work schedule and any other regulations implemented by the Company.
Respect the Individual Labor Agreement requirements and to refrain from disturbing the appropriate progress of company's activity, showing a suitable behavior as per the Company's requirements.
Make business travels as per job requirements.
Strictly following and complying with company ''Health, Safety and Environmental'' rules and regulations.
Tasks are not limited.
They may be complemented by other tasks necessary for the good performance of the activity by its superior or the Management of the company.
Qualifications Bachelors degree or equivalent experience Proficient in Microsoft Office suite Experience in managing multiple priorities, administrative coordination, and logistics Well-organized, detail-oriented, ability to multi-task with great follow-up skills Strong written and verbal English communication skills Preferably with knowledge of Turkish