Executive Assistant

Our client, a London based patent Law firm, are seeking an Experienced Executive Assistant to join their team.The successful applicant will provide support to the Practice Director (PD), HR Department, and Business Development team.Duties will include:Providing administrative support to the PD.Arranges the partners meetings including, preparing the agendas and coordinating papers, booking the rooms, ensuring the IT is set up and working, arranging catering, minuting the meetings and following up on actions and deadlines as requiredSupports on all regulatory requirements and registrationsManagement of office and travel insurances for all offices -Supporting with PI insurancesCoordination of the firm's complaints handling processesCoordination of away days, strategy days and other MC/partnership eventsManagement of the firm's travel vendors and policy and providing support with travel arrangementsPut together presentation for, recording, editing and sending the firm's Business Update.
Management of the firm's library and knowhow servicesSupports the HR department with research, administration and coordinationSupports the BD/Marketing department with research, administration and coordinationApplicants will have a degree or equivalent and have prior PA or EA experience at board level.You must be able to demonstrate complex diary management, high attention to detail and excellent communication skills.You will have solid secretarial skills and good knowledge of MS Word, Excel and Powerpoint