Our client is looking for an experienced Executive Assistant.The Corporate Services Team will act as a thread across everything we do in NLWA.
We will be NLWA's heartbeat.
We will deliver upon the trust that we build with our colleaguesand stakeholders.
We will accept challenge as an opportunity to grow, learn, improve, and innovate.The Corporate Services Team plays a critical role in supporting the organisation; creating the necessary conditions for the whole organisation, its people, processes and culture todeliver, as effectively as it can, a high-quality end to end Human Resources advice and support service to the Senior Managers, staff and related stakeholders and provide a firstclass advisory service for all terms and conditions adviceAbout the Role:To provide professional and excellent Executive support to the Managing Director / Director of Corporate Services / Programme Director that enables him to focus on managingthe strategic direction of the Authority.Example outcomes or objectives that this role will deliver:• Take lead responsibility for ensuring the smooth running of the Managing Director / Director of Corporate Services / Programme Director's daily operations.
Managing abusy schedule through effective diary management and meeting planning, proactively ensuring the best use of time; using knowledge and judgement to help theorganisation achieve its priorities.
By proactively planning ahead, ensure that time is available for organisational priorities.• Provide effective and efficient high level support in the management of correspondence, including inbox management, acting on emails as necessary and, using a highlevel of judgement, deciding on appropriate actions.
Draft substantive responses on behalf of the Managing Director / Director of Corporate Services / ProgrammeDirector; ensuring that these are of a high quality and that the use of English is exemplary.• Work closely with the office of the Authority chair, Camden chief executive (formally the Authority Clerk), board of LondonEnergy Ltd, Members' offices and colleagues inthe Authority.
This is to ensure close coordination with relevant leaders on delivering the Authority's responsibilities and ensuring that we are responsive to externaldemands.• Represent and communicate on behalf of the Managing Director / Director of Corporate Services / Programme Director – internally and externally.
Maintain politicalawareness, sensitivity, confidentiality and discretion to address these appropriately and ensure extremely high levels of customer service are delivered.
Proactivelysupport the Managing Director / Director of Corporate Services / Programme Director in ensuring that strong relations and coordination are maintained with constituentboroughs and wider organisations (eg the Greater London Authority, London Environment Directors Network)• Coordinate planning for and follow up from Corporate Leadership Team meetings.• Proactively work with others across the organisation to request information, commission advice as needed and follow through to ensure they are delivered and are in anappropriate format.• On behalf of Managing Director / Director of Corporate Services / Programme Director the develop briefings and presentations.
This will involve liaison with colleagues inthe Authority team and development of an understanding of subject matter.• Advocate new ways of working and provide innovative and imaginative solutions to support to the Managing Director / Director of Corporate Services / ProgrammeDirector.
This could include the adoption and trialling of the use of technology.• Carrying out business management duties such as dealing with purchase orders, administering daily variation reports (sickness / absence) and more• Supporting the wider organisation with any administrative / project support type activityPLEASE ONLY apply if you have the necessary skills, experience and expertise.
The first part of our recruitment process is to send your CV.
Should you be short listed Colbern Limited will contact you within 5 days or we may contact you about other job opportunities.
Colbern Limited along with our clients are an equal opportunities employer.