Job summary We are looking for an experience Business Administrator to join our team within the Accredited Centre at Birmingham Community Healthcare NHS Trust.
As part of this role you will provide support to the Accredited Centre Manager and tutors who deliver on a range of apprenticeship programmes, as well as the wider staff where training and development occurs.
Main duties of the job The post holder will be responsible for administration duties within the Accredited Centre.
Setting up training programmes and the co-ordination of functional skills classroom based learning and other classroom based learning hosted by the Trust's Accredited Centre, as instructed by the Accredited Centre Manager.
The post holder will be responsible for the inputting of data and the maintenance of robust administrative systems and processes to support the running of the Trust's Apprenticeship Centre which is subject to rigorous OFSTED inspections and Awarding body audits.
Therefore, the post holder must have experience with the OFSTED and City and Guilds processes within a training environment which must include sound knowledge of data requirements needed for National Government Systems.
About us Working for your organisation Health & Safety at Work Attention is drawn to the responsibility of all employees to take reasonable care for the health & safety of themselves and other people who may be affected by their actions at work.
Equal Opportunities Birmingham Community Healthcare NHS Foundation Trust is committed to being an equal opportunities employer and welcomes applicants from people irrespective of age, gender, race and disability Safeguarding It is the responsibility of all staff to safeguard and protect children and adults at risk at all times and staff must report any concerns as per Safeguarding Children and Safeguarding Adults policies, which are available on the Trust's intranet.
Every member of staff must undertake regular mandatory safeguarding training at a level relevant to the role.
Job description Job responsibilities Main Duties To co-ordinate the setting up and monitoring of attendance on both internal and externally held classes that the Accredited Centre provide.
Reporting non-attendance of learners to both the Accredited Centre Manager and the learners' Line Manager To monitor the Accredited Centre inbox and deal with queries as necessary Booking of rooms/venues for courses as instructed by Accredited Centre Manager To input, update and maintain Accredited Centre and Trust databases as appropriate Answer telephone calls and walk-in queries regarding Accredited Centre matters Advertising Accredited courses on organisation's Intranet Liaise with learners and their managers effectively Responsible for creating class registers and liaising with Trainers (internal and external), collecting in of registers and inputting onto OLM To cancel courses/venues as instructed by the Trust's Accredited Centre Manager To carry out invigilation on Centre exams The post holder will work with the Accredited Centre Team to ensure the smooth running of any audits/inspections Liaising with Trainers and Accociate Trainers to ensure the smooth running of the training, photocopying relevant training materials required for set courses To set up training rooms and equipment to ensure that Trainers are appropriately supported To facilitate induction and other training events as required To produce training packs including the development of presentations using Microsoft PowerPoint and Word to support the delivery of apprenticeships within the Trust's Accredited Centre To trouble shoot and problem solve when equipment is not working, Learning Assistant The post holder must be competent in minute taking, as the minutes will be open to OFSTED and City and Guilds Audits To carry out all aspects of administration within the Accredited Centre To undertake other duties commensurate with this grade of post in agreement with the relevant line manager.
Person Specification Qualifications Essential Maths and English GCSE Grade C/4, Functional Skills Level 2 Desirable Qualifications in Business Admin Experience Essential Minimum of 12 months within an Admin role Desirable Has more than 3 years in different administrator roles IT Skills Essential Examples of using Microsoft Office- including Excel Desirable Has qualifications in IT/Substantial experience of using a range of software Safeguarding Essential Understands the term Safeguarding Desirable Has evidence of CPD for Safeguarding within the last 12 months