Position: Office Administrator Location: The Granary, Beckbury, Shifnal, Shropshire, TF11 9DG
Contract Type: Part-time (26-32 hours per week, flexible)
Office-Based
Start Date: As soon as possible
Adfield Group is seeking an experienced and highly organised Office Administrator to join our team on a part-time basis.
This role is essential in ensuring the smooth running of our office operations and providing vital support across various administrative functions.
We offer flexible hours (26-32 hours per week) and are looking for the successful candidate to start as soon as possible.
Key Responsibilities:
Invoicing:
Prepare and complete monthly invoicing processes, including collecting hours from staff, chasing receipts, and matching them to credit card bills.
Compile supplier invoices and send out client invoices.
Office Operations:
Update internal files and spreadsheets regularly.
Open and manage incoming post, arrange outgoing post, and organise couriers for parcels.
Procurement & Booking:
Manage the sourcing and procurement of various items, including hotel rooms, event venues, corporate gifts, stationery, toner cartridges, and Royal Mail stock.
Negotiate to secure the best rates and payment terms for these services.
Provide quotations to clients when requested by Directors or the Management team.
Visitor Management:
~ Welcome visitors to the office and provide refreshments, as well as organising lunches when necessary.
Additional Responsibilities:
Fulfil client envelope orders and manage mail merges for mailers.
Maintain the Adfield Leave Chart and update the company phone list.
Organise staff collections and birthday cards.
Answer the office phone and assist with general office duties.
Key Skills and Qualifications:
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Understanding of SAGE 50 Accounts would be an advantage.
Excellent organisational skills and attention to detail.
Strong communication, negotiation, and relationship-building skills.
Adaptability, problem-solving skills, and the ability to work on initiative.
The ability to "make things happen.
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Reliable, discreet, and able to handle confidential information.
Why Join Us?
~ At Adfield Group, you will be part of a supportive team that values hard work, initiative, and creativity.
We offer opportunities for personal and professional growth in a fast-paced and rewarding environment.