ADMN ASSISTANT JOB DESCRIPTION Job type: Permanent Location: Ilford, East London Reporting to: Chief of Staff Hours: Full-Time - Mon-Fri, 9.00am to 6.00pm (Flexibility required to work weekends, bank holidays and additional hours) Salary: Competitive and based on knowledge, skills & experience Company: Veritas Consultancy (UK) Ltd. The job-holder's principal role will be to conduct general admin work covered by the team. The ideal candidate will work independently and will be based in Ilford (East London). Provides administrative support to ensure efficient office operations. Maintains physical and digital filing systems. Answers phone calls and directs callers to appropriate personnel, schedules appointments, signs for incoming packages, and assists clients and other visitors. Responds to emails and other digital queries and correspondence. Manages calendars for senior staff, including making travel arrangements. Drafts and edits letters, reports, and other documents. Inputs and updates information in databases and spreadsheets. Prepares meeting agendas and takes meeting minutes. Coordinates logistics for meetings, including room setup and catering. Uses word processing and presentation software to create and edit documents. Operates and maintains office equipment, including printers, copiers, and fax machines. Works with maintenance staff and outside vendors to ensure office equipment is in good working order and office supplies are always on hand. Research as requested and compiles and summarizes information for reports or presentations. Works closely with other administrative staff and supports other colleagues as needed. Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations. Ensures that deadlines are met and adapts to changing priorities. Presents a positive and professional image for the organization. Ad-hoc duties as requested Skills Required: Digital literacy and research skills, including the ability to analyze the reliability of information Familiarity with standard office platforms, such as Microsoft Office Data management and entry skills, including the ability to maintain and improve filing systems Accurate record keeping Written communication skills Time management, multitasking, and flexibility Organizational skills Accuracy and attention to detail Supply management and inventory control Interpersonal skills, professional and courteous demeanor, excellent office and phone etiquette, and the ability to diffuse tense situations Ability to work well under pressure and navigate multiple deadlines Proactive approach to problem-solving and process improvement Ability to work well independently and in collaboration with others Application process: If you're interested in this role, please submit an updated CV and cover letter to ****** why you would be suitable for this role. Please note: Applicants must have the right to work in the U.K Only successful applicants will be contacted. This job description sets out the scope of the role of anAdmin Assistant.
It does not include or define all tasks which the post holder may be expected to carry out.
Duties may vary from time to time without changing the nature of the post or the level of responsibility.
The post holder may also be required to carry out any other duties as required by their line manager.