Job summary The post holder will develop and implement administrative systems which will ensure the efficient and effective running of the Ward, allowing the Ward Managers to concentrate more fully on the clinical aspects of his/her job role.
The post holder will also respond to enquiries from other ward staff.
Main duties of the job The successful candidate will be expected to work closely with their ward managers, they will support their ward managers with a comprehensive range of day to day admin tasks such as staff recruitment both clinical and administrative, assisting with ward projects, arranging and attending meetings, taking of minutes , organizing staff training (both clinical and administration staff) This support allows the ward manger time to focus on their clinical duties, clinical team and patient flow through their wards.
About us Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country.
It provides a wide range of general and specialist clinical services and is a base for medical education, training and research.
The Trust comprises four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury.
For more information on OUH please view OUH At a Glance by OUHospitals - Issuu Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community.
We call this Delivering Compassionate Excellence and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence.
These values put patients at the heart of what we do and underpin the quality healthcare we would like for ourselves or a member of our family.
Watch how we set out to deliver compassionate excellence via theOUH YouTube channel.
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Job description Job responsibilities Representing ward staff or managers at appropriate meetings, reporting back accordingly.Manage the administrative process for the recruitment and orientation of new ward staffKeep accurate records of vacanciesEstablish and maintain professional working relationships with all staffMake changes to e rostering as required by the Ward Sister.Establishing good work relationships with external companies.Uploading information on trust intranet and internal shared drives as requiredRecord and respond to all enquires and requests on behalf of ward managers, and personally act upon when appropriate.Meet & greetProvide secretarial support to the ward manager, preparing and keeping his/her diaryEnsure all relevant paperwork is available for: ward meetings, HR meetings etc.
Minute take and record action notes from a variety of meetings as requiredEnsure there is proper governance for all patient and ward documentation that complies with Trust policies and that it is adhered toEnsure there is a proper system for the collection and storage of Audit and other monitoring and sensitive information, both electronically and paper copiesOrganize all relevant meetingsPrepare and type letters and reports as required Person Specification Application Essential Application Desirable Application