Job summary The Programmes Team are responsible for the recording of the rotational placements of the postgraduate doctors throughout their training programme, keeping accurate records of their posts/placements and personal details.
Each administrator has a portfolio of specialties that they are responsible for updating placements, processing applications, and answering day to day queries.
Excellent communication skills are essential as we liaise closely with the Training Programme Directors (TPDs) who are the educators (Consultants) of our postgraduate doctor workforce, and the Medical Staffing teams (Trusts) where they are training.
You will also need to have a keen eye for details and data quality as mistakes in our database could result in doctors showing up to the wrong hospital, or not being paid correctly.
Please note that this role can be based in either - 23 Stephenson Street, Birmingham, West Midlands, B2 4HQ or County Hall, Glenfield, Leicester, Leicestershire, LE3 8RA.
Main duties of the job As an administrator in the Programmes Team, you will request rotation information from the Training Programme Director (TPD - Consultants) and input this information on to our database.
This is the focus of the team during April/May and Oct/Nov.
You will be expected to check these rotations for errors, query any issues, and even challenge TPDs where needed.
Diplomacy and problem-solving skills will be key.
Our doctors can apply to work less than full-time or take breaks from training.
Both are time sensitive applications with impact on external stakeholders.
You will be responsible for processing these for your given specialties and so will need to be able to prioritise well, especially during the busy rotation periods.
In addition, our team is often the first point of contact for our doctors, and you will need to monitor a busy e-mail inbox and respond to a wide variety of queries.
About us The NHS England board have set out the top-level purpose for the new organisation to lead the NHS in England to deliver high-quality services for all, which will inform the detailed design work and we will achieve this purpose by: Enabling local systems and providers to improve the health of their people and patients and reduce health inequalities.
Making the NHS a great place to work, where our people can make a difference and achieve their potential.
Working collaboratively to ensure our healthcare workforce has the right knowledge, skills, values and behaviours to deliver accessible, compassionate care Optimising the use of digital technology, research, and innovation Delivering value for money.
If you would like to know more or require further information, please visit Colleagues with a contractual office base are expected to spend, on average, at least 40% of their time working in-person.
Staff recruited from outside the NHS will usually be appointed at the bottom of the pay band.
NHS England hold a Sponsor Licence; this means that we may be able to sponsor you providing the Home Office requirements are met.
To be eligible for sponsorship through the Skilled Worker route you'll usually need to be paid the 'standard' salary rate of at least £38,700 per year, or the 'going rate' for your job, whichever is higher.
You can find more information on the Government website.
Job description Job responsibilities The Workforce Training and Education (WT&E) Midlands Regional Directorate is designed to support and enable the new NHSE to deliver on its purpose to deliver high-quality services for all.
Our purpose is to ensure the NHS in the Region has a sufficient and inclusive workforce with the knowledge, skills, values, and behaviours to deliver compassionate high-quality health and care to the people it serves.
The role of Training Programmes Administrator sits within the Training and Education sub-directorate of WT&E across the Midlands.
The purpose of the Training and Education sub-directorate is to manage an effective system for the planning and delivery of education and training.
Including recruitment, appraisal, revalidation, and professional support of medical, dental and pharmacy trainees.
The role of Training Programmes Administrator will be in the Training Programmes team, which is hosted in the Postgraduate Medical, Dental and Pharmacy Education Quality Function.
The post holder will be responsible for leading the Training Programmes Team.
The Training Programme team is responsible for the management and oversight of medical training placements, and data information systems to support.
The Training Programmes Administrator role will: Support the Training Programme team objectives and workstreams.
Maintain a high quality, robust and comprehensive information database.
Identify and develop efficient methods of working.
Undertake projects as directed by the line-manager.
Support, organise and train staff in the use of the database.
Contribute to the formulation and implementation of secondary care and where appropriate, wider organisational and national policy.
This may involve attendance at certain national groups.
Provide high quality project, service, initiative, and administrative support including information and analysis.
The post holder will undertake reporting and analysis of information to support delivery.
The post holder is a key member of the team whose overarching goal is to enable, promote and support the effective use of data, information, knowledge, and technology to improve, inform and support a portfolio of projects, services, and initiatives.
The job description and person specification are an outline of the tasks, responsibilities and outcomes required of the role.
The job holder will carry out any other duties as may reasonably be required by their line manager.
Person Specification Qualifications Essential GCSE Grade Cor above English and Maths Microsoft Office Applications Desirable National qualification (, NVQ or BTEC) in business/office administration at level 3 or above Knowledge and Experience Essential Experience of working in an administrative/support role Demonstrable experience of using Microsoft Office Applications, Microsoft Windows, Email, and the Internet.
Understanding and knowledge of the Data Protection Act, Freedom of Information Act, Information Governance, and confidentiality issues.
Skills and Capabilities Essential Able to organise and prioritise own and others work to given deadlines Excellent interpersonal and communication skills Desirable Able to provide and receive complex, sensitive, or contentious information where there may be barriers to communication or a requirement to achieve agreement, cooperation or provide reassurance Values and Behaviours Essential Evidence of Values and Behaviours