Job summary An exciting opportunity has arisen at Broadmoor High Secure Hospital for a full-time Team Secretary to a Consultant Forensic Psychiatrist to join our established Administration Team, part-time hours will also be considered.
We are looking for a highly motivated secretary who works well under pressure.
This role is exceptionally busy and we are looking for an individual with excellent communication skills, a solid understanding of Microsoft Office packages, high level organisational skills and an ability to manage and prioritise their own workload to meet agreed deadlines and competing priorities.
Above all you will be motivated and hard working with an ability to work as part of our core team.
Due to the nature of the work confidentiality is of great importance Main duties of the job Your duties will include liaising with both internal staff and external agencies.
You will have fast and accurate typing skills and experience of taking comprehensive minutes at meetings.
The ability to work using your own initiative as well as being a team player is essential, so too are excellent interpersonal skills.
About us West London NHS Trust is one of the most diverse healthcare providers in the UK, delivering a range of mental health and physical healthcare and community services.
The Trust runs Broadmoor Hospital, one of three high secure hospitals in the country, with an international reputation.
Our high secure services care for patients from South of England and we provide low and medium secure services across eight London boroughs.
The Trust also provides mental and physical healthcare in three London boroughs (Ealing, Hounslow and Hammersmith & Fulham).
We employ 4,500 staff, of whom 56% are BME.
Our turnover for 2023-24 is £426m.
The Trust is rated as 'Good' overallby the Care Quality Commission.
Forensic services are rated as 'Outstanding'.
The Trust is an established partner and contributor in the development of the evolving North West London Integrated Care System and the Integrated Care Board.
The Trust leads the NW London Children and Adolescent Mental Health provider collaborative.
Job description Job responsibilities The Candidate Pack provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience and knowledge required.
Please view as attached.
The person specification below is not the full person specification, but outlines the criteria against which your application form will be assessed.
Person Specification Qualifications and Training Essential Good standard of general education to at least GCSE or equivalent in English and Maths.
RSA qualifications or equivalent Proficient in the use of Microsoft software Accurate data entry Copy typing Experience of organising meetings and taking minutes.
Ability to introduce and maintain efficient office systems.
Excellent organisational Skills.
Excellent communication Skills Ability to work within a Multidisciplinary Team.
Ability to prioritise workload.
Ability to work autonomously using own initiative.
Desirable Diploma in administration or business Audio typing skills Shorthand / speedwriting Experience Essential Advanced keyboard skills / IT skills Two years' administrative experience Experience of using Microsoft Word and Excel Secretarial / Administration background.
Desirable Previous experience within an NHS or Secure setting Experience in dealing with mentally ill patients Knowledge and Skills Essential Basic knowledge of the Data Protection Act and GDPR Basic knowledge of the Freedom of Information Act Effective Time Management techniques Be flexible and adapt approach according to need Use IT packages - Microsoft Office, e-mail and internet Plan, organise and prioritise own workload Desirable Understanding of mental health issues Understanding of medical terminology Trained in the use of RiO or similar electronic patient record system Personal Qualities Essential Able to exercise discretion and maintain confidentiality at all times Able to deal with staff and clients in a courteous and helpful manner both in person and on the telephone Ability to work within professional boundaries Understanding of the needs of people using mental health services Ability to work under pressure Flexible Enthusiastic Proactive Desirable Ability to learn new skills Team player Methodical approach to tasks