We're looking for a Team Assistant- CFO office to join our team in London, UK. As part of the CFO Office Team, this role will be providing support to the broader Finance Leadership Team and collaborate with the CFO office and other Finance Leadership assistants on various projects including FLT, ELT and Board Meetings.
As a valuable member of the team, you'll also focus on providing rotational coverage for leadership assistants on as needed basis. Key AccountabilitiesASSISTANT ROLE MAIN RESPONSIBILITIES
Working primarily as Team Assistant of CFO; Team Assistant to the wider Finance Leadership Team as and when required.
Prioritise EA commitments and ensure that team responsibilities are achieved.
Communicate efficiently and appropriately with the EA so that all activity is understood and planned for.
Allow sensible and sufficient time for preparation, delegation and review of activity.
Work closely with the CFO Office and FLT Assistants with relation to FLT, ELT and Board meetings.
Monitor deadlines for materials liaising with the MD and Team accordingly.
Diary Management for EA/CFO, providing relevant meeting service (room bookings, Teams etc)
Maintain overview of team activities / movements
People
Embed and maintain team compliance of Goals & quarterly Connected Conversations incl Workday process
Maintain and update pillar organisation structure chart on a monthly basis
Embed culture of Workday completion within Team (career profiles, logging leave, recording reviews etc)
Track team absences and annual leave ensuring information is correctly uploaded to Workday
Responsible for ensuring all team JDs are complete and up to date at all times
Manage onboarding for new joiners and support rotating Graduates transitioning into team
Communications
Embed comms strategy, working with CFO Office for pillar inclusion in global Finance comms/events.
Organise town halls, global Team Talks & team meetings/events
Manage team input to newsletter & Jobs of the Month
Central point of contact, keep team connected, cascading communication, circulate materials, send task reminders as required
Travel & expensesTravel bookings and related arrangements for the CFO Office
Research and propose best mode of travel, routing and timings
Use the approved company online tool, mindful of the T&E policy
Prepare and provide itineraries and appropriate ticketing
Staying abreast of current T&E policy, prepare and submit expenses for the MD in a timely fashion and in line with the T&E policy
Operations
Responsible within the team for creating related Purchase Orders using the Oracle system.
Day to day maintenance eg stationery, subscriptions, team lunches and events
Positively manage internal and external customers' interactions and expectations, representing Liberty Global in a professional and presentable manner at all times
Team player in the wider organisation, working closely with other Assistants in Griffin House and the FLT team
Carry out other ad hoc reasonable duties as requested
SKILLS & ABILITIES:
Enthusiastic self -starter, keen to take on responsibility and ownership
Excellent communicator with good interpersonal skills
Excellent multi-tasker – agile and able to juggle priorities sensibly and sensitively
Excellent organisational, prioritisation, judgement and decision making skills
Flexible with an approachable and friendly manner, calm under pressure
Tactful, discreet and diplomatic
Proficient in Microsoft Outlook, Word, PowerPoint, virtual meeting systems
Intermediate Excel skills an advantage
Relevant experience working as a Team Assistant in an international organisation with experience of working across multiple countries and time zones
What's in it for you?
Competitive salary + Bonus
25 days annual leave with the option to purchase 5 more
Access to wellbeing and mental health benefits such as the Calm app, personal medical, critical illness cover and dental insurance
Matched pension contribution up to 10%
Access to our car benefit scheme
Access to our online learning platform to continue to develop and grow your career with us
The chance to join an innovative, fast-paced and passionate team
Additional information:Employment type: Full-time