Surgical Care Rota Co-Ordinator

Job summary The post holder will have overall operational responsibility for ensuring that the Anaesthetic and Critical Care within Planned Care has sufficient medical cover to meet service demands.
The post holder will work closely with the Assistant Directorate Manager within Planned Care Group Management and Clinical Teams to ensure that all medical rotas within the Care Group are EWTD and New Deal compliant and produced in a timely and efficient manner utilising both existing and temporary staff in the most appropriate and cost-effective manner.
Main duties of the job Prepare and publish the medical staffing on call rotas, inclusive of consultant rotas, within Anaesthetic and Critical Care, Planned Care Group within agreed timescales.To support the maintenance of all medical staffing on call rotas, inclusive of consultant rotas, in line with the relevant medical terms and conditions of employment and the needs of the service.
Co-ordinate the provision of medical staffing cover to provide short, medium and long-term solutions including medical cover out of hours and vacancies across the Anaesthetic and Critical Care.Monitor and record TRAC forms for medical staffing vacancies.
Liaising with Clinical Director and Directorate Manager for actioning.Work closely with Staffing Solutions, HR to indicate any temporary medical locum cover required once all alternative options have been exhausted.Adhere to all trust and nationally agreed rules / terms and conditions around the use of bank and agency staff.
About us Mersey and West Lancashire Teaching Hospitals NHS Trust serves a population of over 600,000 with a workforce of over 9000 dedicated and skilled staff across 21 sites.
We strongly believe that the communities we serve should all have access to Five Star Patient Care.
Our services: Acute Care Providing emergency and maternity services at Whiston, Southport and Ormskirk hospitals, and medical and surgical specialties across all our sites.
Primary Care Providing primary care services at Marshalls Cross Medical Centre situated in St Helens Hospital.
Community Services Providing adult community services for St Helens and a wheelchair service in Chorley, South Ribble, and West Lancashire.
Our inpatient unit at Newton Community Hospital is where patients needing acute hospital beds can continue rehabilitation, freeing up space for more unwell patients.
We also provide urgent care at our Urgent Treatment Centre located in St Helens town centre.
Specialist Regional Services We provide the Mersey Regional Burns & Plastic Surgery Unit at Whiston Hospital and the Spinal Injuries Unit at Southport Hospital to more than 4 million people across the whole of Merseyside, West Lancashire, Cheshire, Isle of Man and North Wales.
Achievements: Rated Outstanding by CQC Inspection August 2018 Top 100 places to work in the NHS (NHS Employers & Health Service Journal) National Preceptorship Accreditation (2023) for Nursing & AHP Preceptorship Programme Job description Job responsibilities KEY DUTIES Prepare and publish the medical staffing on call rotas, inclusive of consultant rotas, within Anaesthetic and Critical Care, Planned Care Group within agreed timescales.To support the maintenance of all medical staffing on call rotas, inclusive of consultant rotas, in line with the relevant medical terms and conditions of employment and the needs of the service.
Co-ordinate the provision of medical staffing cover to provide short, medium and long-term solutions including medical cover out of hours and vacancies across the Anaesthetic and Critical Care.Monitor and record TRAC forms for medical staffing vacancies.
Liaising with Clinical Director and Directorate Manager for actioning.Work closely with Staffing Solutions, HR to indicate any temporary medical locum cover required once all alternative options have been exhausted.Adhere to all trust and nationally agreed rules / terms and conditions around the use of bank and agency staff.Monitoring of the use of annual and study leave for all doctors ensuring that the correct level of cover is provided at all times.
This would also include the arrangement of cover during examinations and junior doctor rotation.Monitor and record any sickness absence in line with the Attendance Management Policy for all doctors, ensuring all episodes are recorded on ESR.
Escalate triggers appropriately for action.Be the liaison person for all junior doctor rotating to Trust including the co-ordination of the bleeps and to attend Grand Round and other relevant induction sessions.Liaise with Staffing Solutions, HR to arrange payment for any additional sessions undertaken inclusive of all medical grades.Responsible for highlighting to Clinical Directors / Consultants in relation to non-compliance of doctors Mandatory Training and Appraisals.
Ensuring they are recorded on ESR when they have taken place.Escalate complex queries to Assistant Director Manager/ Directorate ManagerBe able to work as part of a team, promote effective flows in the department to cover leave to ensure office runs smoothly.General office duties including dealing with incoming and outgoing mail, e-mail, fax, photocopying.
Participate in housekeeping of the office environment.To work in a flexible manner in accordance with the Trust Policy.Any other duties required by Line Manager Person Specification Qualifications Essential Educated to Diploma Level or equivalent NVQ III Business Administration or higher Knowledge & Experience Essential Experience of liaising with medical staff in an NHS setting Experience of maintaining robust electronic systems Desirable Experience of medical rota management Experience of producing on-call rotas Skills Essential Excellent IT skills including Microsoft Outlook, Word, Excel & Access Good oral and written communication skills with the ability to adapt to the stakeholder audience.
Ability to work on own initiative and schedule work to meet deadlines.
Ability to work within a busy environment and under pressure Ability to prioritise, take ownership and manage workload Ability to keep clear, concise records Flexible attitude towards work, task and changing priorities Ability to manage key stakeholder expectations Ability to use initiative to solve problems Knowledge of Trust computer systems Self-motivated, conscientious and pays attention to detail.
Ability to work as part of a larger team Possess a friendly and approachable personality Other Essential Comply with Trust policies and procedures at all times Ability and willingness to undergo further training for the post Maintain confidentiality at all times Ability to travel across hospital sites when required Flexible to meet the needs of the service