Job DescriptionOur team in Darlington are seeking an experienced Administrator, to provide a comprehensive and efficient administrative service.
Do you pride yourself on great organisation skills, with an eye for detail and a methodical 'can do' attitude?
If yes, then we would love to hear from you.As part of this role, you will:Proactively support the smooth running of the administrative functions within the serviceBe responsible for welcoming clients to our serviceMaintain and create record-keeping systems as requiredBe responsible for the receipt and processing of all referrals, screening, triage and comprehensive assessments, to input NDTMS/demographic and personal details using computerised systemsSupport the service to meet local health and safety requirementsGenerate prescriptions in preparation for signing by relevant clinicians Support the management team in maintaining high levels of data quality and information managementSupport the wider team with commitments, to include organising diaries, allocating, arranging, cancelling and rebooking meetings and eventsBe responsible for taking, transcribing and distributing formal minutes for meetingsThe ideal candidate will have a successful track record in a similar role, ideally within a business support or office function.
You will have excellent IT skills, including the ability to collate data and use and manage databases.
You will have the ability to build and maintain effective relationships with a range of internal and external stakeholders.
It is essential that you are able to manage competing/conflicting demands on your own initiative and are comfortable managing your own workload.
Above all, we are looking for someone who is passionate about what we do, with a positive and engaging approach.Required SkillsA successful track record of providing an efficient and reliable administrative supportDemonstrable experience of working in an office environmentAbility to work as part of a multidisciplinary teamAbility to build effective relationships with a range of internal and external stakeholdersOrganised; excellent planning and time management skillsAbility to manage competing/conflicting demands, under own initiative and managing own workloadGood analytical skills, eye for detail, methodical with 'can do' approachResilient; ability to prioritise and work under pressureGood communication skillsExcellent IT skills Ability to collate date, to use and manage databases (e.g.
Excel, Halo)Minute taking skillsKnowledge and understanding of work based Health and Safety issuesDesirable SkillsA full job description and person specification is available on request.About The CompanyEveryone should feel comfortable getting the support they need for issues with drugs, alcohol or mental health.At We Are With You we work with people on their own goals, whether that's staying safe and healthy, making small changes or stopping an unwanted habit altogether.
We give people support in a way that's right for them either face to face in their local service, community or online.We provide a free and confidential service without judgement to more than 100,000 people a year.
We use our expertise to improve the help available and raise awareness around drugs, alcohol and mental health so that more people can get support.We Are With You.As an organisation, we continue to build an inclusive culture that encourages, supports and celebrates the diverse voices and experiences of our staff.
We know that representing the communities we serve is key to us meeting our goals of radically improving people's lives.
We welcome the unique contributions that you can bring and we encourage people from underrepresented communities and backgrounds to apply to join our team, including people with lived experience, people with disabilities, people from racialised communities, LGBTQ+ people, people of all ages and armed forces veterans.As part of our commitment to the Armed Forces Covenant we provide a guaranteed interview scheme for candidates that are veterans and meet all the essential criteria for a role.
With You is also a Disability Confident Employer and we offer a guaranteed interview scheme for candidates with a disability and meet all the essential criteria for a role.If you have a disability, a learning difficulty such as dyslexia or a medical condition which you believe may affect your performance during any aspect of our selection process, we'll be happy to make reasonable adjustments to enable you to perform at your best.BenefitsCompetitive salary28 days annual leave, plus bank holidaysAn extra day off for your birthday or a special occasion of your choiceEnhanced maternity, paternity and adoption leave2 days paid volunteer leave per yearAuto-enrollment into We Are With You's pension schemeAccess to a Blue Light Card - giving you great savings on big high-street and online brandsFlexible working opportunities and access to a range of services and resources to support you with your wellbeingWe have an excellent Refer a Friend scheme which offers you a £500 bonus for any recommendations, any role!
Our scheme allows you to recommend your friends and family to work with us and earn a £500 bonus payment for every successful referral you make.
Please note, the Refer a Friend scheme is only applicable if your recommended friend completes their 6 months probation period Should you be successful in your application, you will be required to provide 3 years' worth of references and where applicable, will need to undergo an enhanced DBS check.
Additional InformationPlease note that this role may close early should sufficient applications be received, so early application is advised.