Job summary The adult critical care team are looking for a dynamic and engaging individual, with a proven track record in similar senior administrative post.
The adult critical care services at the Bristol Royal Infirmary care for over 3000 patients a year and this post is vital to the overall administrative support of the medical workforce.
The post holder can expect to work within a highly supportive team, in a multifaceted role that is vital to the day to day running of the administrative needs of the service.
Main duties of the job The post holder will work within University Hospitals Bristol and be responsible for providing an efficient and effective PA/secretarial service for the GICU/CICU Intensivist team, and to the wider GICU senior leadership team as required.
The post holder will minute all meetings for the adult critical care services within the governance framework, ensuring minutes are accurate and reflective of meetings and will maintain ongoing action logs.
The post holder will work closely with the consultant rota lead, adding resident doctor rotas to the allocate system and supporting with the publishing of locum shifts via allocate and locum's nest.
About us University Hospitals Bristol and Weston NHS Foundation Trust (UHBW) is one of the largest acute Trusts in the country, bringing together a combined workforce of over 13,000 staff and over 100 different clinical services across 10 different sites, serving a core population of more than 500,000 people across South West England.
UHBW has been rated by the CQC as 'Good' overall and our staff are proud to deliver excellent care to the people of Bristol, Weston and beyond.
As a forward- thinking multi-award winning Trust and a digital exemplar committed to improving patient care, our world-leading research and innovations are having a positive local and global impact.
Our hospitals are spread across Bristol and Weston, join us and you can enjoy the very best of both worlds; city living within a stone's throw of the countryside or beside the seaside, both with easy access to all that the South West has to offer.
UHBW is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults.
As an equal opportunities employer actively working towards a diverse workforce we aim to recruit and retain a workforce which represents the rich diversity of the local population at all levels and are committed to designing our services around the needs of individual patients and those around them.
Anonymous information will be used from your application in order to ensure we're meeting our pledge.
Job description Job responsibilities For a more detailed job description and main responsibilities, please refer to the job description document attached to this vacancy.
Person Specification Knowledge and Experience Essential Clerical/administrative/Secretarial/PA experience Understanding of specialist medical terminology Experience of dealing with the public, both on the telephone and in person Experience of comprehensive minute taking within an MDT setting Knowledge of NHS policies and/or procedures Desirable Previous NHS experience Skills and Abilities Essential Effective and polite manner when dealing with people, both face to face and on the phone Able to work under pressure and meet deadlines whilst maintaining a high standard of Accuracy Ability to work effectively in a busy team, adjust to change and motivate others Ability to work independently, managing own workload, whilst providing supervision and support to others Ability to adapt to use new computer packages and programmes Confidence to handle difficult conversations with patients, relatives and carers Effective organisational skills Good IT skills including Microsoft packages Attention to detail Ability to deal with non-routine issues on own initiative Qualifications and Training Essential Educated to GCSE, grade C or above (or equivalent) in English Language and Maths Qualified in word processing or audio typing Business and Administration Level 3 NVQ or equivalent experience Aptitudes Essential Respecting Everyone Embracing Change Recognising Success Working Together