Job summary This role will be part of the Swansea Bay Integrated Partnership - Provisions National Sourcing Team within Procurement Services.
The role is to assist in the timely delivery and management of a range of allocated contracts that offer value for money utilising electronic tools, from the identification of demand through to the award and publication of contracts in line with the published category contract programme ensuring compliance with Organisational standards and relevant legislation.
Main duties of the job The post holder will support the Head of Procurement and wider procurement team in providing a procurement service through excellent customer service, administration and management of existing contracts and procurement processes.In addition to the criteria outlined in the specification you should demonstrate how you would apply your commercial acumen and utilise your skills to deliver in the complex changing environment within NHS Wales.The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
About us At NHS Wales Shared Services Partnership we expect everyone to embrace our values of Listening and Learning, Working Together, Taking Responsibility and Innovating.
Our organisation encourages an agile working approach and we pride ourselves on being a learning organisation motivated by continuous improvement.
We are committed to creating an inclusive workplace that values equality, diversity and inclusion, focussing on the wellbeing and belonging of our people.
Excellent customer service is something we strive for, for both our internal and external customers.
Offeringa comprehensive benefits package, there is something for everyone.
To find out more about working for us, the benefits we offer and guidance on the application process please visit NWSSP work in an agile way where possible, all posts will have a contractual base but as part of agile ways of working that may mean working from home and other locations.
We also look at how we balance flexibility with community, and how to manage opportunities to learn from each other.
Job description Job responsibilities You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Person Specification Qualifications Essential Qualified to CIPS (Level 4 Diploma) or equivalent experience 5 GCSE's Grades A-C including Maths & English or equivalent experience Knowledge Essential Ability to be able to define your understanding of category management Ability to be able to define your understanding of risk management Ability to be able to define your understanding of what the business needs are across Procurement Services Ability to be able to define your understanding of delivering value for money Ability to be able to define your understanding of the whole supply chain process Ability to be able to define your understanding of key performance indicators Ability to be able to define your understanding of e-procurement Ability to be able to define your understanding of the need for compliance Ability to be able to define your understanding of legal requirements of a contract An understanding of the external influences that could impact Procurement Services in NHS Wales To be able to articulate the value that Procurement Services deliver for NHS Wales Health Boards and Trusts Desirable Understanding of EU Procurement Understanding of performance and process improvement, best practice principles and benchmarking Knowledge of Health Boards and Trusts Procurement processes/procedures Awareness of how a Shared Services organisation delivers its key functions - specifically NWSSP ILM Level 3, other management qualifications or working towards a management qualification Experience Essential Proven experience of delivering complex procurement projects Proven experience of assessing business needs Proven experience of tendering Proven experience of specification writing Proven experience of developing evaluation criteria Proven experience of producing contract award reports Proven experience of contract management Proven experience of implementation of contracts Proven experience of engaging with key stakeholders Experience of managing multiple projects simultaneously - ability to effectively plan, meet demanding deadlines, balance complex stakeholder needs.
Demonstrate experience of dealing with contract legislation, compliance and probity issues.
Demonstrable track record of delivering savings against targets, non-financial benefits and other key performance indicators.
Desirable Awareness of Quality standards and working with ISO policies and procedures Demonstrate experience of contributing to the business planning processes; assisting development of a contract plan and savings plan Experience of people / staff supervision / management - preferably management experience within a procurement or supply environment.
Experience of managing risk, establish mitigating action and managing issues to deliver a positive conclusion.
Experience of category management and developing team work plans Skills and Attributes Essential Ability to drive and lead a comprehensive data gathering on products and suppliers.
Ability to communicate complex information effectively to multidisciplinary groups of staff and customers at all levels.
A good builder of productive relationships and the skill to be able to maintain effective business partnering relationships.
IT proficiency particularly in the use of MS Office; complex spreadsheets, bespoke complex databases and use of web based systems.
Evidence of continuous professional development Ability to be able to understand a range of complex category product knowledge that is relevant to NHS Wales customers Strong influencing and negotiating skills with customers and external parties Desirable Welsh Language Skills are desirable levels 1 to 5 in understanding, speaking, reading and writing in Welsh Other Essential Demonstrate how your personal qualities match against our NWSSP core values; Working Together, Innovating, Listening and learning, Taking Responsibility Desirable Ability to access transport (public and/or private) to travel off site for meetings (as appropriate) throughout Wales and other parts of the UK