Job summary We are seeking a motivated individual with excellent communication, administrative, and organisational skills who is dedicated to working as part of a team.
In this role you will support the Head of Safeguarding as well as the wider safeguarding team with administrative and secretarial duties.
You will be based a Scunthorpe General Hospital but will support colleagues at Diana Princess of Wales Hospital as required.
Main duties of the job As secretary to the Head of the Safeguarding Team the post holder is required to liaise with senior managers, organisations, health and other agencies to relay information on his/her behalf.
The post holder to demonstrate a high degree of tact, diplomacy and highly developed communication skills, exercising confidentiality at all times.
All calls are routed through the post holder who screens every call to determine which member of the team is the most appropriate to deal with the contact.
Have an advanced knowledge of and ability to use IT to produce a range of documents to a high standard using a variety of software, including Microsoft Word, Excel, Access, PowerPoint and Publisher.
Proactive role of providing administrative support for the Head and Named / Specialist Nurses on a day to day basis, the post holder must also manage their own workload effectively to meet all deadlines Filing of all Child protection case conference minutes Meeting administration includes identifying dates, co-ordinating diaries, assessing suitability, booking venues and equipment and arranging hospitality Training administration includes identifying dates, assessing suitability, booking venues and equipment and arranging hospitality.
Booking participants onto the Safeguarding Training and send out confirmation letters and course information.
About us NLAG is part of one of the largest acute and community Group arrangements in the NHS, seeing well over one million patients every year and managing a budget of over £ billion.
Made up of two Trusts - Northern Lincolnshire and Goole NHS Foundation Trust (NLAG) and Hull University Teaching Hospitals NHS Trust (HUTH) - our Group has significant ambitions and is committed to delivering world-class hospital and community services for the million people we serve.
Together we employ nearly 20,000 staff.
Our five main hospital sites are Diana, Princess of Wales Hospital, Scunthorpe General Hospital and Goole and District Hospital, for NLAG and Hull Royal Infirmary and Castle Hill Hospital for HUTH.
As Teaching Hospitals working with the Hull York Medical School, we both lead and contribute to research in many areas - biomedical research, primary care, palliative medicine, cardiovascular and respiratory medicine, vascular surgery, cancer surgery and oncology.
We believe that by developing a diverse, inclusive, innovative, skilled and caring workforce, we can deliver excellent care to our patients and a great future for our employees, our Group and our community.
Should we receive a high volume of applications the advert may be closed earlier than stated.
Job description Job responsibilities For more detailed information, please read the job description linked below.
As a Trust we are keen to offer and encourage flexible working opportunities to address health and wellbeing and work-life balance for our employees, this will have a positive impact on the care we provide.
Flexible working is part of a wider commitment to improve the quality and experience of working life and we recognise that it is a key contributor for the recruitment and retention of our employees.
We therefore support and encourage open conversations around a specific working pattern to suit your work-life balance or a multi-role career, if it works for you and works for the role, we'll do our best to make it happen.
Local flexible working arrangements are developed in partnership between the line manager and employee in order to ensure equality of access to flexible working, as far as practicable, regardless of role, shift pattern, team or pay, based on: patient/service user and staff experience, service delivery and work-life balance of colleagues.
We are committed to creating and maintaining a fair and supportive working environment and culture, where contributions are fully recognised and valued by all and staff feel empowered to carry out their duties to the best of their abilities.
As employers we are committed to promoting and protecting the physical and mental health and well-being of all our staff.
This underpins our values as set out in the NHS Constitution, supports us to be an Employer of Choice and ultimately enables our employees to support the effective care of our patients.
We strongly value the different perspectives and ideas a diverse workforce brings to deliver better outcomes for our patients.
We welcome applications irrespective of peoples age, disability, sex, gender identity and gender expression, race or ethnicity, religion or belief, sexual orientation, or other personal circumstances.
To learn more about Northern Lincolnshire and Goole NHS Foundation Trust, and discover the unique benefits on offer to employees, view our latest videos, plus more, please visit our recruitment website at In line with the General Data Protection Regulation (GDPR), the Recruitment & Workforce team will use and hold your personal data for the intended purpose and in line with the Recruitment & Workforce Privacy Statement.
We are committed to safeguarding the welfare of children/vulnerable adults and expect the same commitment from all staff and volunteers.
Please be aware that all new employees starting work with us will be charged for the cost of their DBS check, if it is required for their role.
Person Specification Education and Qualifications Essential oGood Educational background oRSA 3 Word Processing or equivalent oAt least 2 years secretarial experience oAudio typing skills Desirable oShorthand oRSA 11 audio qualification oNVQ Level 2 Administration oEuropean Computer Driving Licence (ECDL) qualification Knowledge, training and experience Essential oMicrosoft office, including Word, Powerpoint, Excel, Access and Outlook (LRC or equivalent certificates for relevant IT packages oAbility to type reports and presentation material oManaging diaries and organising meetings oExperience of attending and taking minutes at meetings Desirable oNHS experience oExperience of working within an operational environment oKnowledge of health/social services & multi-agency working oKnowledge of safeguarding children systems/procedures oExperience of using CaMIS PAS