Job summary Working Full time - hours per week We are looking for a dynamic and pro-active individual to join our team in the post of Rota Co-Ordinator.
The post-holder will provide support to the Obstetrics & Gynaecology Department within the Women & Children's Division to co-ordinate rotas and provide an administrative function to the team.
As Rota Co-Ordinator the post holder will be key in producing rotas alongside the Clinical Rota Leads, using a solution-focused approach to ensure that rotas have adequate cover at all times, especially when unforeseen circumstances occur, and escalating to the Directorate Managers and Clinical Leads where appropriate.
This is a role that requires a flexible, approachable people person, who is self-motivated, and has a positive attitude, with excellent communication skills an eye for detail and the ability to work well under pressure.
Main duties of the job To produce a rota for relevant clinical teams, cross checking all clinical activity to ensure an efficient and comprehensive service is provided and circulating this weekly to secretarial team, consultants, and all other relevant members of the department.
Provide a first line point of contact for all queries relating to the Obs and Gynae rota and provide advice on medical workforce issues while escalating complex queries/problems as appropriate.
To maintain awareness of departmental clinician's leave including annual, study, professional and sick leave, monitoring the impact of this to identify service implications and take action as appropriate.
To work proactively and identify rota issues as early as possible, managing the outcome and escalating where appropriate.
Proactively communicating with management team, consultants, and junior doctors to seek the most appropriate and cost effective outcome forcover About us The Countess of Chester Hospital NHS Foundation Trust provides services to West Cheshire and to Welsh patients covered by Betsi Cadwaladr University Health Board.
The Trust works collaboratively within the wider Cheshire and Merseyside Health and Care Partnership.
Its services are provided from three locations: The Countess of Chester Hospital: providing 438 general and acute bedsEllesmere Port Hospital: providing 56 beds as a rehabilitation, intermediate and outpatient facilityTarporley War Memorial Hospital: a base for community services which serve the local rural population.
The Trust employs over 6258 staff (headcount) which includes temporary bank staff and provides acute emergency and elective services, primary care direct access services and obstetric services to a population of approximately 407,000.
This includes 357,000 residents in Chester and West Cheshire which includes Ellesmere Port and Neston as well as the Deeside area of Flintshire which has a population of approximately 50,000.The Trust is a busy district general hospital and in 2022/2023, there were more than 503,342 patient attendances (inpatient, outpatient and diagnostic) ranging from a simple outpatient appointment to major cancer surgery.
This is an increase of nearly 10,000 compared to the previous year when there were 494,387 patient attendances.
Job description Job responsibilities See Job Description for further details.Recruitment selection processes are based on competence (see Person specification) and values.Please note applicants will be required to pay for their DBS check.
Costs are deducted from salary following appointment.
The cost of the DBS application is £ or £, this cost will be deducted from your salary over the first three months of employment.You are encouraged to enrol for the DBS Update Service.
A small annual fee of £16per year applies.New entrants to the NHS will commence on the minimum of the scale stated above.Applicants are advised to apply early as if a large number of applications are received for this post, we reserve the right to close the vacancy prior to the advertised date.Good luck with your application.
Person Specification Qualifications Essential Educated to NVQ Level 3 or in Business Administration or equivalent relevant experience Knowledge of a range of administrative procedures, acquired through relevant training and experience to diploma level or equivalent Desirable ECDL qualification Knowledge and Experience Essential Significant previous administrative experience in a busy office environment Working knowledge of Microsoft Office Software, including Word, Excel, PowerPoint, Access & Outlook The ability to communicate and liaise with colleagues at all levels Desirable Knowledge/experience of specific Patient Administration Systems.
Previous experience of working in a similar role NHS experience/medical terminology Willingness to undergo further training and/or development