The jobholder will join the Cyber Security Innovation team, reporting to the Head of Cyber Innovation.
The jobholder will undertake a wide range of administrative and project support activities to facilitate the efficient operation of the department, and will be accountable for activities in each of the following areas: Reporting: - Using Google Workspace and other software to produce and maintain correspondence, documents, records, spreadsheets and presentations; - Devising and operating coordination and management systems to track team information and enable reporting; - Collecting and maintaining team information such as staff activities, Key Performance Indicators (KPI) and project status; - Producing periodic reports including budget, KPIs and management topics.
Procuring: - Managing team consumable supplies; - Managing procurement activities; - Tracking purchasing, collection, shipping and spend.
Coordinating: - Connecting with other departments (e.g., Procurement, other Digital Security teams) on operational and collaborative topics, on behalf of the Head of Cyber Innovation; - Providing assistance to the Head of Cyber Innovation; - Managing diaries and appointments, facilitating meetings, to include people scheduling and room / facilities bookings; - Organising travel, logistics and training courses for all team members; - Arranging both in-house and external events.
Requirements/Skills/Experience - Proven administrative or assistant experience - Knowledge of office management and systems procedures - Excellent time management skills and ability to multitask and prioritise work - Attention to detail and problem solving skills - Excellent written and verbal communication skills - Strong organisational and planning skills - Proficiency in standard productivity tools Profile We are looking for a friendly, enthusiastic, well organised and self-motivated colleague with a personal drive to organise, connect and support the Cyber Innovation team.
The jobholder will substantially align with the following criteria: Must Haves: - Strong numeracy and English language (written and verbal); GCSEs or alternatives.
- Ability to summarise and present information clearly, foresee and avoid confusion, and select the most appropriate methods and tools.
Advantages: - A-Levels or higher in English language and other relevant subjects.
- Professional training / certifications and experience in Project Coordination, Project Management and Business Administration.
- Any French or German language skills.
Additional information The jobholder may be required to attend business meetings, events and conferences across Europe (particularly the UK, France and Germany), and must be able to travel accordingly (up to 20%).
Guidant Global (BH4SF) is acting as an Employment Business in relation to this vacancy.
TPBN1_UKTJ