Recruitment Administrator

Job summary Are you passionate about recruitment and looking for a new and exciting role?
Are you highly organised and motivated?
Do you thrive in a fast-paced environment?We are looking for a dynamic Recruitment Administrator who has a keen eye for detail to join us in continuing to provide a proactive and responsive recruitment service and will enjoy working in a small, (very friendly), but busy team.The successful candidate will be an enthusiastic, determined and organised individual and able to work well under pressure.
You will need to be able to utilise technology and administrative systems/processes to provide outstanding customer service in relation to all aspects of recruitment.If you are experienced in recruitment administration in a fast paced environment, have excellent verbal and written communication skills and good administrative, IT and organisational skills - we want to hear from you!The role is advertised at hours per week (Monday-Friday) .Closing Date: Sunday 1st December 2024Interview Date: Monday 9th December 2024WHEN APPLYING FOR THIS ROLE, PLEASE INCLUDE YOUR MOBILE NUMBER ON YOUR APPLICATION SO WE CAN CONTACT YOU IF NEEDED, AND CHECK YOUR SPAM OR JUNK FOLDER REGULARLY, AS EMAILS FROM US MAY OCCASIONALLY BE FILTERED THERE.We encourage you to apply as early as possible, as this job may close before the advertised closing date if we receive a sufficient number of applications Main duties of the job As part of a dynamic team, the role will deliver an effective and competent level of HR assistance and support to the Organisation, with a specific focus on the recruitment and administration of new and replacement roles.The role will support recruiting managers to attract and select the right candidate for every role and will ensure that end-to-end recruitment is carried out professionally.
Excellent organisational and communication skills, the ability to prioritise, and good attention to detail are essential in this role.
Working in an open office environment, where being a team player and willing to help where necessary, are also essential.The post holder will report to the Associate Director of Workforce and Organisational Development.All staff are expected to work to Cumbria Health Values: Clinically focused - Our patients are at the heart of all we do Responsive - We listen and respond together One Team - Working together through strong partnershipsGrowth & Sustainability - With our strong roots we will continue to thrive and growCommunities - Connecting with communities to meet local needs High Standards - We strive for excellence in all that we do.
About us Cumbria Health Limited - CHL places the patient, their family and their community at the heart of everything we do.
We are an award-winning organisation, the first out-of-hours organisation in the country to be rated as outstanding by the Care Quality Commission (CQC).We provide primary health care services, both in and out of hours, across Cumbria.
We are values-driven and place great emphasis on inclusivity and the wellbeing and development of our staff, while striving to provide a consistently high-quality service.
Our service is designed to improve health and wellbeing.Working for CHL can offer flexible opportunities in terms of location, hours and working patterns so you can enjoy a great work life balance.
In order to provide the best patient care we understand the importance of ensuring staff satisfaction and are consistently trying to ensure we offer our staff a positive working environment whether that be though training or social events.Listen to your heart.
Have the work life balance you'd love.
Job description Job responsibilities Thislist of duties and responsibilities, which follows, represents the broad rangeof tasks which may be required to be undertaken either routinely orperiodically.
This list is notexhaustive and the role may include additional duties which are not listedhere.1.
Aid with the administration of the day-to-day running of the clinical and non-clinical recruitment and onboarding processes, managing candidates throughout the recruitment process from initial contact to onboarding and induction.2.
Maintain streamlined processes for starters and leavers within the organisation, ensuring that information flows effectively to the Management Team, including HR and Payroll.3.
Provide support to line managers and team leaders throughout the recruitment process, assisting with creation of job adverts and job descriptions as required, providing HR support at all panel interviews, and advising on the recruitment and selection process to ensure compliance with guidelines.4.
Assist with all contractual changes, including co-ordination of flexible working requests, other changes to roles or contracted hours, and leading on the exit process for staff.5.
Update the Cumbria Health website with relevant recruitment and attraction information.6.
Create content for and regularly update social media and relevant recruitment sites with relevant promotional and vacancy information, ensuring content is relevant, accessible and kept up to date, and make recommendations for improvement where appropriate.7.
Develop and implement specific, tailored communications for recruitment events and campaigns.8.
Facilitate and participate in recruitment events, including attendance at recruitment fairs, promoting vacancies and career opportunities.9.
Communicate effectively with internal and external stakeholders when arranging training courses.10.
Coordinate compliance at the point of recruitment and during employment/engagement, accurately processing all compliance documentation including pre-employment and right-to-work checks and training compliance.11.
Assist with routine requests from employees and the management team relating to recruitment, training and general HR queries.12.
Provide day-to-day administrative support to the HR team where needed.13.
Maintain an accurate and secure filing system for correspondence, in both paper and electronic forms where appropriate, in particular in relation to matters relating to sensitive information including disciplinary matters.14.
Use tact and discretion when dealing with telephone calls from staff, patients, and others, in particular when dealing with sensitive and confidential information.15.
Adhere to all Cumbria Health Policies and Procedures.16.
Participate in and ensure own on-going development.17.
Maintain a high level of confidentiality and comply with the Data Protection Act and General Data Protection Regulation.18.
Undertake any other activities deemed appropriate and necessary by the organisation.
Person Specification Experience Essential Knowledge of recruitment and selection processes Knowledge of the Equality Act 2010 and equal opportunities Experience of inputting and retrieving data accurately on a computerised system Proven administration experience Experience of working in a busy operational environment Desirable Experience of working in recruitment Experience of working within the NHS or in a Healthcare setting Experience of working in HR Skills & Aptitudes Essential Excellent Microsoft Office - Word, Excel, PowerPoint and Outlook skills Excellent oral and written communication skills Excellent telephone manner Excellent organisational skills Ability to work on own initiative Ability to prioritise and manage own workload Ability to carry out work accurately to specified deadlines Excellent customer service skills Other Requirements Essential Willingness to work as part of a team Excellent time management Ability to maintain a high level of confidentiality Standard DBS Check Ability to work flexibly Clean driving licence Qualifications Essential A-Levels or equivalent knowledge or experience NVQ level 3 or above (or equivalent)