What's the purpose of role: Your role as a Recruitment Administrator is to support the Recruitment Coordinators with administrative tasks throughout the recruitment lifecycle. From posting and screening candidates via our ATS (Blue Octopus) system to arranging interviews and submitting referencing packs to our Compliance Team – you will support the business with candidate attraction and conversion for all hourly paid roles within our London/Manchester/Northern sites. Reporting to the Shared Services and Recruitment Manager, you will assist the recruitment coordinators with a number to key tasks, such as hiring events and Inductions. This role may involve small amounts of travel to other sites/hiring events. This is a 12 month fixed term contract.
Sitting within our supportive, fast-paced HR Recruitment Team, your role is pivotal to the smooth running of our continuous recruitment process within our sites.
Who you'll deal with: Internal: Operations and Functional Managers, Recruitment Coordinators, HR Team, Compliance/Referencing Team
External: Service providers, Recruitment agencies, Candidates, Job Centre's, Job Boards, and additional external stakeholders
What you'll be doing: Advertising and maintaining vacancies on a variety of job boards via our internal Applicant Tracking System (ATS) Collating management information (MI) on a weekly, monthly basis and reporting on your findings Support with first line screening of CV's and feeding back to the Recruitment Coordinator. To arrange interviews; by supporting in the preparation of interview schedules, inviting candidates to attend for interview. Complete initial phone screening calls where required. Preparing recruitment packs to send over to the Compliance and Referencing Team. Supporting the Recruitment Coordinators with Interview Feedback. Gathering and chasing employment documents such as (Right to Work, HMRC Forms, Oversees criminal checks). Providing administrative support to the wider recruitment team if necessary. This list is not exhaustive, accountabilities may vary dependant on locality or role complexity and may include any other duties considered reasonable by the line manager.
What you'll have: Experience of working within a similar fast paced role. Experience using job boards. Experience working with External Agencies is desirable but not essential. Resilience and ability to work in a fast-paced environment Prior experience of using an applicant. tracking system (ATS). Experience in the Aviation Sector is desired but not essential.
What you'll show: Excellent attention to Detail Excellent communication skills strong networking and relationship building skills Ability to use technology Ability to manage expectations What you'll show: Articulating Information Meeting Timescales Managing Tasks Efficiently