Job summary Part time 25 hours per week We are looking for a Purchasing Officer to provide a proactive, comprehensive range of administrative support for purchasing of equipment forCommunity Equipment Stores, this will include liaising with supplies, other departments and services, responding effectively to enquiries from service users, referrers, other agencies and the general public.
The role will be based at the Community Equipment stores.
Consistently deliver a patient focused service, to promote good customer service and effective working relationships within the Integrated & Community Care Division.
This service will be transitioning to HCRG Care Group from the 1st April 2025.
The successful candidate may transfer over (under Transfer of Undertakings (Protection of Employment) Regulations 2006) on the terms and conditions they are employed on.
Great Western Hospitals NHS Foundation Trust is committed to ensuring a smooth transition for everyone involved.
Main duties of the job Responsible for the daily business support in the allocated service area accounting for business priorities.Responsible for raising purchase orders, process delivery notes - ensuring correct data entry of new supplies into warehouse and logistics database measurements, max user wight and related items.Investigate all discrepancies on delivery shortages and damaged stock received.
About us "Our STAR values - Service, Teamwork, Ambition and Respect - are a golden thread running through everything we do.
These values serve as a guiding principle, driving us towards our vision of delivering great joined up services to our local community.
Whether at home, in the community, or within the hospital, our goal is to empower individuals to lead independent and healthier lives."
Job description Job responsibilities Create, design and compile financial spread sheets, use pivot tables to summarise data to create graphs and produce reports for audit purposes.
Match up and process invoices ready for payment; obtain missing invoices, query price changes -authorised to allow price increases.
Request quotes, add new suppliers and products onto database.
Raise invoice and cheque requests.
Responsible of monthly stock take of non-stock products.
Responsible for maintaining an accurate record of weekly deliveries and collections made.
Responsible for various financial reports to show quarterly and yearly spend with suppliers.
Provide holiday and sickness cover for Business Support team when required.
Utilise financial IT system to search payments made.
Attend Prescriber User Group meetings (and take minutes).
Build and maintain good relationships with suppliers.
Please see the attached job description for full information Person Specification Education Essential GCSE Maths and English at grade C or above or equivalent or compensatory experience.
NVQ 3 or equivalent or compensatory experience Experience Essential Ability and/or experience in co-ordinating meetings/events/conferences Demonstrate a flexible and adaptable approach to workload management.
Substantial experience working in a purchasing environment.
Desirable Experience of and/or ability to work in a team or independently Knowledge Essential Ability to demonstrate a good working knowledge of IT including Word, Excel and email.
Demonstrate an understanding of data protection and confidentiality.
Ability to communicate to a high standard both verbally and in writing with colleagues, service users and external agencies Proactively look for service delivery improvements.
Desirable Demonstrate an understanding of Health & Safety in the workplace.
Demonstrate an understanding of a health and social care setting Ability to deal with potential difficult and challenging behaviours in a sensitive and confident manner