Description Selecta is the largest provider of unattended self-serve coffee and convenience food in Europe, leading the way in vending solutions and specialist coffee services.
We are hiring a Purchase Ledger Assistant to join our team and support the Procure to Pay Manager in determining the vision and strategy for the Department, jointly supporting the ongoing integration, transformation and improvements.
Takes a lead role in implementing, and later embedding, a cultural change through the finance organisation.
This is a fixed term contract for 6 months, with a potential extension dependant on business requirement.
About Selecta Selecta operates across 16 countries within Europe, serving 12 million people every day.
Within the UK we deliver a national service, relied on and trusted by circa 3,500 businesses to serve tasty beverages and snacks at a variety of locations from workplaces to schools, universities and hospitals and everywhere in-between.
Responsibilities Maintain the supplier master file data ensuring the correct payments terms are adhered to according to the company policy.
Manage the suppliers returns process.
Responsible for Accounts Payable monthly reporting, payments forecasts, accruals, prepayments, provisions and stock adjustment, unallocated cash reporting.
Ensure all invoices are matched & coded correctly, with appropriate authorization from relevant Managers.
Ensure the timely and accurate processing / 3 way matching of purchase invoices within SLA's set by the Shared Service Centre Manage and escalate pricing disputes to appropriate business team members, including control of tolerance levels with P2P Manager.
Responsible for supplier statement reconciliations in line with Departmental requirements, with resolution of variances.
Maintenance of records for all overhead invoices, relevant approvals, and weekly invoice batching.
Preparation of weekly accounts payable cash forecast and supporting information.
Maintain Supplier relationships and respond to any correspondence (Phone, Email) within time set by SSC.
Preparation and completion of regular payment runs.
Completion of Balance Sheet reconciliations as per agreed timetable and Month end reporting.
Ability to perform to KPI's and SLA's, successfully meeting and exceeding expectations.
Ad hoc requests from Procure to Pay Manager and Head of Shared Services.
Requirements Experience within financial shared services / purchase ledger environment.
Ideal experience in FMCG with a large number of clients.
ERP and finance application systems experience, notably M3, Cognos, Microsoft Dynamics.
Strong user of Microsoft Office range, PowerPoint, Word & Excel.
Good communication skills with confidence and experience to work at management level.
Experience & knowledge of process improvement methodologies and delivery in operational excellence.
Evidence of building and maintaining strong relationships with key business stakeholders.
Credible experience of effectively utilising KPIs to track and drive service performance and quality in a consistent manner.
Excellent organisational and problem-solving skills, able to manage conflicting demands and priorities.
Applicants must have the Right to Work in the UK permanently.
Please apply for consideration- we look forward to reviewing your CV.
In line with the Immigration, Nationality and Asylum Act, all applicants will be expected to provide proof of eligibility to work in the UK if invited to interview.
Selecta UK recognises the benefits of a diverse workforce and we therefore welcome applications from all backgrounds and all sections of the community