Apple Recruitment are recruiting for Personal Assistant to Chief Executive (Band 4)on behalf of our client, HSCNI Northern Ireland Practice and Education Council (NIPEC) to work on a temporary basis in the Belfastarea.
Main duties and responsibilities: 1.
)To co-ordinate the workload of the Chief Executive and Chair, to include diary management, word processing, mail management, file maintenance and the preparation of reports, briefings etc.
using Microsoft Office software.
2.
)Establish, maintain and implement office procedures and create an effective filing system for the office in line with Records Management requirements.
3.
)To take appropriate action in relation to mail, telephone and other enquiries, ensuring effective messaging and bring forward systems are in place and that the necessary follow up action is undertaken.
4.
)To service meetings as appropriate, which may include NIPEC Council, NIPEC Remuneration Committee and Business Team meetings, including the preparation and timely issue of agenda and papers, production of minutes and progression of business.
This will also include providing assistance and support in the use of communication technologies including video conferencing.
5.
)Draft correspondence and reports as required on behalf of the Chief Executive and Chair.
6.
)To be responsible for raising requisitions using the e-Procurement System as required for the Chief Executive/Chairs Office.
7.
)To maintain effective working relationships and appropriate communication networks with key stakeholders both internal and external to the organisation and present a professional image appropriate to the office of the Chief Executive and Chair.
8.
)To deal with the receipt, distribution and action of all mail and correspondence.
9.
)To provide cover for other members of the HQ PA Corporate Services team as and when required.
If you wish to apply or would like more information, please email your CV in Microsoft word format toCaroline Parkerby clicking on the link below by Friday 29th November 2024.
You must also include a bullet pointed synopsis at the top of your CV demonstrating how exactly you meet the Essential Criteria below: 1a.)
GCSE Maths and GCSE English (A-C) OR equivalent qualification to demonstrate literacy and numeracy or higher qualification AND2 A Levels OR equivalent qualification or higher qualification.
AND18 months relevant experience in a secretarial/administrative role.
OR 1b.)
HNC/HND or equivalent/higher qualification in an administration related field AND 1 years relevant experience in a secretarial/administrative role.
OR 1c.)
3 years relevant* experience in a secretarial/administrative role in an office-based environment.
*Relevant experience is defined as working in a secretarial role to include typing, diary management and communication with all levels in the organisation.
2.)
At least 6 months experience in servicing meetings to including drafting agenda, note taking, compiling action logs etc.
3.)
At least six months experience using Microsoft Office, including PowerPoint, Excel, Outlook and Word.
4.)
RSA Stage II (both parts) typing or word processing or equivalent OR 1 years word processing experience in an office I work environment.
5.)
Essential skills and knowledge: Ability to create, develop and maintain effective working relationships with colleagues and work contacts external to the organisation.
Ability to work on own initiative.
Ability to work in a team.
6.)
Hold a current full driving licence which is valid for use in the UK and have access to a car on appointment.
This criteria will be waived in the case of applicants whose disability prohibits driving but who have access to a form of transport approved by The Organisation which will permit them to carry out the duties of the post.
Desirable Criteria: At least 6 months experience in providing support in the use of communication technology to facilitate meetings, presentations and video conferencing etc Further Details: Hourly Rate: £12.86 Hours: 37 hours pw, Mon-Fri, 9am-5pm Duration: 3 months (with possibility of extension) If you wish to apply or would like more information, please email your CV in Microsoft word format toCaroline Parkerby clicking on the link below by Friday 29th November 2024.
Applicants must ensure their CV is accurate and up to date.
The CV should include your full employment history inclusive of dates, all academic achievements and full personal contact details.
Please note only applicants that match this criteria can be considered for the role.
Apple Recruitment Services is acting as an Employment Agency in relation to this vacancy.
Apple Recruitment Services is an Equal Opportunities Employer.