Hayward Hawk are working in partnership with an international law firm to recruit for a Personal Assistant to join their busy team.
The role involves providing consistent, high-quality secretarial support to partners, solicitors, and staff, working collaboratively to achieve business objectives, fulfil client needs, and meet deadlines, all while ensuring an exceptional client experience.
The Role: Consistently deliver accurate, high-quality work while managing deadlines, adapting to change, and balancing competing priorities Proactively handle all incoming and outgoing communications for partners and solicitors, ensuring timely and efficient responses Collaborate effectively with partners and solicitors to establish and maintain workflows from file opening to closure and archival Prepare accurate, compliant documents and correspondence, including engagement letters, reports, and presentations Facilitate the billing process by liaising with the Revenue team, editing bills, managing write-offs and discounts, and compiling final bills and narratives according to firm policies Exhibit enthusiasm and initiative by actively participating in secretarial and practice group meetings, firm initiatives, onboarding new staff, projects, focus groups, team-building activities, learning sessions, and other related activities The candidate: Demonstrated extensive experience as a Secretary or Personal Assistant within a professional services environment (preferably with legal experience) and a minimum of four years in a similar role.
Typing speed of at least 55 words per minute with 98% accuracy.
Proficiency at an intermediate to advanced level in Microsoft Office Suite, including Outlook, PowerPoint, Excel, and Word.
Strong written and verbal communication skills, with the ability to build effective and trusting relationships internally and externally.
Proven ability to manage time and organise work effectively.
Exceptional attention to detail.
Strong client and business focus.
Skills: personal assisatant secretary professional services law Benefits: Work From Home