Job Description:
A private organisation in Edinburgh is looking for an organised, detail-oriented individual to combine the role of Personal Assistant to the CEO with managing office tasks at their Edinburgh hub.
You'll help the CEO to stay focused on technical challenges by managing his calendar, emails, and scheduling.
The role is primarily in Edinburgh, with occasional work from the CEO's home office.
Additionally, you'll ensure the office stays tidy, fostering a positive work environment, and handle administrative tasks as they arise.
This fast-paced role offers both routine and new challenges, providing a varied and rewarding experience working closely with our founder and team.
This position reports to the Operations Team.
Responsibilities:
As a PA/Office Manager, your key responsibilities include:
Health and Safety
Assisting the CEO
Driving administrative efficiency
Communication and reporting
Specific tasks include:Managing the CEO's inbox, to-do list, and schedule
Booking travel and accommodation
Scheduling meetings and taking minutes
Supporting management of key contractors
Managing office budgets and expenses
Handling incoming and outgoing mail
Overseeing office suppliers and contractors
Ensuring office safety and security
Conducting health and safety assessments
Managing visitors
Maintaining office equipment and supplies
Team communication on office and administrative matters
Some IT management (shared with HR)
Remote management of the US office
Ideal Candidate:
~1-2 years of administrative experience
~ Strong attention to detail
~ Excellent organisational skills
~ Ability to prioritise and stay flexible
~ Proficient with MacBooks, Google Drive, and willing to learn new software
~ Calm under pressure with problem-solving skills
~ Proactive and self-motivated
~ Able to manage your own time effectively
Benefits
~ Private Health Insurance
~33 days holidays and company paid sick leave (pro rata)
~6-monthly performance reviews
~ Mental health support through Spill
~ Perks at work discounts on major brands
~ Flexible working options