Job Description:A private organisation in Edinburgh is looking for an organised, detail-oriented individual to combine the role of Personal Assistant to the CEO with managing office tasks at their Edinburgh hub.
You'll help the CEO to stay focused on technical challenges by managing his calendar, emails, and scheduling.
The role is primarily in Edinburgh, with occasional work from the CEO's home office.
Additionally, you'll ensure the office stays tidy, fostering a positive work environment, and handle administrative tasks as they arise.
This fast-paced role offers both routine and new challenges, providing a varied and rewarding experience working closely with our founder and team.
This position reports to the Operations Team.
Responsibilities: As a PA/Office Manager, your key responsibilities include:Health and SafetyAssisting the CEODriving administrative efficiencyCommunication and reportingSpecific tasks include:Managing the CEO's inbox, to-do list, and scheduleBooking travel and accommodationScheduling meetings and taking minutesSupporting management of key contractorsManaging office budgets and expensesHandling incoming and outgoing mailOverseeing office suppliers and contractorsEnsuring office safety and securityConducting health and safety assessmentsManaging visitorsMaintaining office equipment and suppliesTeam communication on office and administrative mattersSome IT management (shared with HR)Remote management of the US officeIdeal Candidate:1-2 years of administrative experienceStrong attention to detailExcellent organisational skillsAbility to prioritise and stay flexibleProficient with MacBooks, Google Drive, and willing to learn new softwareCalm under pressure with problem-solving skillsProactive and self-motivatedAble to manage your own time effectivelyBenefitsPrivate Health Insurance33 days holidays and company paid sick leave (pro rata)6-monthly performance reviewsMental health support through SpillPerks at work discounts on major brandsFlexible working options