Our client is an award winning, iconic, global Creative agency group
They are a fully integrated agency and the London office has been shortlisted for Agency of the Year almost every year for the past decade.
You will be working be for Senior Leads in the main agency.
Their diaries are under a lot of pressure so their time needs to be managed proactively and constantly.
This opportunity will naturally suit someone diligent, who thrives under pressure and likes to get stuck in with the people and the team they work with.
You will need a minimum of 3 years experience supporting a senior leadership team,
and have good written and verbal communication skills.
Responsibilities:
? Extensive and complex diary management, including organising meetings, ensuring that meeting rooms are booked, refreshments are ordered, attendees have accepted and that any presentation/equipment is supplied and set up correctly.
? Organising and booking travel, being mindful of visas and creating travel itineraries.
? Accurately completing timesheets and managing expenses.
? Creating Google Slides presentations when required.
? Organising and facilitating training, meetings and social events.
? Being an approachable 'go-to' person for the team.
? Managing the team's recruitment processes, liaising with the recruitment team and candidates, booking interviews and meeting rooms.
? Managing the new starters/leavers process, ensuring all paperwork is completed for permanent and temporary team members, that they have a suitable desk and equipment.
? Managing the Annual Review process.
? Managing holiday approvals and helping the heads of departments manage resource in the team.
? Being an integral part of the team Social Committee Club – organising events.