Salary: £30,000 (pro-rata for 4 days a week) Please note we are currently based in Balham, SW London, but will be relocating to Farringdon in December 2024.
About CIBSE The leading authority on building services engineering and a pioneer in responding to the threat of climate change, CIBSE exists to advance global best practice in the profession.
Through harnessing the expertise of our members, CIBSE represents the profession as a trusted voice to provide advice and guidance to Government on matters relating to construction, engineering and sustainability.
For over 127 years, CIBSE has supported a community of over 22,000 professionals worldwide in their pursuit of excellence in building performance, sustainability and safety to influence the well-being of individuals and communities of today and of future generations.
CIBSE members continue to create the most environmentally friendly systems in major projects across the globe.
This is an exciting time to join CIBSE, a charitable organisation, which plays a critical role in a growing and changing sector.
About the role CIBSE is looking for an experienced Accounts Receivable Co-ordinator to support the wider CIBSE team.
We are a membership-led charitable institution that plays a critical role in the growing and changing built environment sector.
CIBSE is growing quickly in both membership numbers, and it's reach in the wider economy.
To support the growth, we are looking for a highly engaged and energised Management Accountant who can take our existing management reports and deliver consistent reporting to support the activity and plans across the organisation.
Reporting to the Finance Director & Financial Accountant, the Accounts Receivable Co-ordinator is a key part of the finance team and is responsible for ensuring sales invoices are processed on a timely, consistent and accurate basis.
This is a part-time opportunity, 4 days a week .
What you will do Main duties and responsibilities Sales Ledger Raising sales invoices on the request of budget holders.
Raising appropriate credit notes.
Prompt allocation of cash to customers' accounts.
Identifying and allocating unmatched receipts.
Process sales ledger related intercompany transactions.
Prompt processing of refunds.
Producing customer statements.
Resolving customer queries.
Running monthly aged debtor reports.
Investigating unpaid debts.
Record and log correspondence with debtors.
Liaise with business unit heads to resolve queries and disputes.
Identification of potential credit risks.
Answer the telephone and proactively manage the finance email inboxes.
Other general administrative duties associated with the Accounts Receivable function.
Continually look to improve accounts receivable processes.
Assist Finance Team with ad-hoc duties.
Cash Book/Banking Daily downloading of bank statements from Nat West Bank Line and reporting balances to Finance Director.
Post cash received from bank statements and remittances daily.
Complete bank reconciliations for approval by the Financial Accountant.
Other general administrative duties associated with the cash book/banking function.
Describe the specific responsibilities and job functions of the role.
The above is not an exhaustive list of duties and you will be expected to perform other related tasks to meet the overall business objectives of the Institution.
What you will need to be successful Essential Must be self-disciplined, articulate when performing desired duties and possess strong numeracy skills.
Strong team player, with flexible and hands on attitude.
Excellent attention to detail, with an ability to spot numerical errors.
Work experience with an accounting software (e.g.
Access Dimensions, Sage, etc).
One to two years' experience in Accounts Payable and/or Collections.
Exceptional organisational and time-management skills.
Proficient in excel and word.
Desirable Studying towards an accounting qualification (AAT, CAT, CIMA, ACCA).
What CIBSE offers you A supportive and friendly working environment.
Starting at 25 days Annual Leave increasing to 27 days with length of service (plus Christmas office closure), plus Bank Holidays.
Contributory pension scheme.
Family Friendly Leave.
3 x paid volunteering days.
Annual Travel Season Ticket Loan.
Cycle to Work Scheme.
Life Assurance.
Private Medical Insurance.
Cash Plan – cash back for routine healthcare treatments.
Health and Wellbeing benefits, including Mental Health support, and access to a 24/7 GP service.
Referral Scheme.
Shopping portal, rewards programme, and gym discounts.
Hybrid Working where people are 'in the office more days than they are not'.
The chance to be part of an evolving, changing and exciting organisation that genuinely does change the world.
The Institution is an equal opportunities employer.
The post-holder will be expected to adhere to and support the Institution's commitment to diversity, equality and inclusion.
PI254984668