Hampshire and Isle of Wight Healthcare NHS Foundation TrustOpen only to applicants from Hampshire & Isle of Wight NHS system, which is limited to: Hampshire and Isle of Wight ICB, Hampshire & Isle of Wight Healthcare FT, Portsmouth Hospitals University NHS Trust, University Hospital Southampton FT, South Central Ambulance Service or Hampshire Hospitals FT.
Main duties of the jobWe are currently looking for a proactive, highly motivated individual with excellent IT skills, particularly in the use of Word, Excel and PowerPoint, to provide comprehensive secretarial and administrative support service to the senior management team.
We are looking for an excellent communicator who has outstanding organisational skills, able to use their own initiative, work well under pressure, able to manage workload on a daily basis and prioritise tasks.
You will need to provide high quality administrative and support services, and be able to function in a service area that requires flexibility, adaptability and commitment.
The role will involve:
Provide daily admin support to the Medical Director, including monitoring emails, diary management, arranging meetings and other events, inputting expenses, prepare paperwork for meetings and maintain a bring forward system, and ensure all computer work, electronic mail and the sending faxes are completed promptly and efficiently.Attending meetings and taking minutes, producing action points, circulating and following up accordingly.Dealing with issues as and when they arise, act as the point of contact when the Medical Director is on leave and to report, address, escalate issues in a timely and effective manner.To provide support for other members of the admin team when required.About usHampshire and Isle of Wight Healthcare NHS Foundation Trust is a newly established organisation, combining the expertise and services of multiple NHS providers to deliver high-quality healthcare across Hampshire and the Isle of Wight.
With a dedicated workforce exceeding 12,000 staff and a footprint that spans more than 200 sites across Hampshire, we offer an extensive range of services, including mental health, learning disabilities, community, and physical health care, reaching diverse communities across urban, rural, and coastal areas.
We are committed to delivering care with compassion, accountability, respect, and excellence, ensuring that our patients and service users are at the heart of everything we do. By working closely with our partners, we're creating a forward-thinking, inclusive organisation that champions staff development, well-being, and collaboration.
Join us and be part of an organisation dedicated to delivering exceptional healthcare; where your skills and ambitions can make a real difference to the communities we serve, now and in the future.
Job responsibilitiesFurther information about the Trust and this role can be found on the Job Description and Person Specification document attached.
We are happy to talk Flexible Working - all requests for flexible working options can be discussed as part of the interview process.
It is important to us that we ensure our recruitment processes are accessible and inclusive to everyone -- if as a potential candidate you are concerned a person specification may prevent or restrict your application for employment as a result of unintentional barriers on the grounds of your sex, race, age, sexual orientation, religion/belief or disability please initially contact the Trust's Recruitment team -- detailed in the advert. The Trust will seek to resolve this issue wherever possible.
Person SpecificationQualificationsBusiness Administration NVQ Level 2 or relevant experienceEnglish Language GCSE or equivalentMaths GCSE or equivalent experienceECDL or equivalent IT qualificationCertificate/Diploma or equivalent practical experienceExperienceRelevant work experience in a PA/secretarial role to a senior managerExperience of working as part of a collaborative team with shared cover arrangementsExperience of working without direct supervisionExperience of working in an environment under pressure and to strict deadlinesPrevious experience of working within an NHS DepartmentAdditional CriteriaTo be able to work effectively as part of a teamAccuracy and attention to detailGood interpersonal and customer services skillsGood standard of literacy and numeracyGood organisational and prioritising skills to manage conflicting demandsAbility to maintain professionalism and remain calm in a busy and pressured environmentEffective time and diary managementAbility to use own vehicle to travel to Trust sitesDisclosure and Barring Service CheckThis post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer nameHampshire and Isle of Wight Healthcare NHS Foundation Trust
£26,530 to £29,114 a year Based on full time hours
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