Scroll down for a complete overview of what this job will require Are you the right candidate for this opportunity The closing date is 24th Nov 2024 Anticipated Interview date(s) 30 October 2024 Job summary Open only to applicants from Hampshire & Isle of Wight NHS system, which is limited to: Hampshire and Isle of Wight ICB, Hampshire & Isle of Wight Healthcare FT, Portsmouth Hospitals University NHS Trust, University Hospital Southampton FT, South Central Ambulance Service or Hampshire Hospitals FT. Main duties, tasks & skills required We are currently looking for a proactive, highly motivated individual with excellent IT skills, particularly in the use of Word, Excel and PowerPoint, to provide comprehensive secretarial and administrative support service to the senior management team.
We are looking for an excellent communicator who has outstanding organisational skills, able to use their own initiative, work well under pressure, able to manage workload on a daily basis and prioritise tasks.
You will need to provide high quality administrative and support services, and be able to function in a service area that requires flexibility, adaptability and commitment.
The role will involve: Provide daily admin support to the Medical Director, including monitoring emails, diary management, arranging meetings and other events, inputting expenses, prepare paperwork for meetings and maintain a bring forward system, and ensure all computer work, electronic mail and the sending faxes are completed promptly and efficiently.
Attending meetings and taking minutes, producing action points, circulating and following up accordingly.
Dealing with issues as and when they arise, act as the point of contact when the Medical Director is on leave and to report, address, escalate issues in a timely and effective manner.
To provide support for other members of the admin team when required.
About us Hampshire and Isle of Wight Healthcare NHS Foundation Trust is a newly established organisation, combining the expertise and services of multiple NHS providers to deliver high-quality healthcare across Hampshire and the Isle of Wight.
With a dedicated workforce exceeding 12,000 staff and a footprint that spans more than 200 sites across Hampshire, we offer an extensive range of services, including mental health, learning disabilities, community, and physical health care, reaching diverse communities across urban, rural, and coastal areas.
We are committed to delivering care with compassion, accountability, respect, and excellence, ensuring that our patients and service users are at the heart of everything we do.
By working closely with our partners, we're creating a forward-thinking, inclusive organisation that champions staff development, well-being, and collaboration.
Join us and be part of an organisation dedicated to delivering exceptional healthcare; where your skills and ambitions can make a real difference to the communities we serve, now and in the future.
Person specification Qualifications Essential Business Administration NVQ Level 2 or relevant experience English Language GCSE or equivalent Maths GCSE or equivalent experience Desirable ECDL or equivalent IT qualification Certificate/Diploma or equivalent practical experience Experience Essential Relevant work experience in a PA/secretarial role to a senior manager Experience of working as part of a collaborative team with shared cover arrangements Experience of working without direct supervision Experience of working in an environment under pressure and to strict deadlines Desirable Previous experience of working within an NHS Department Additional Criteria Essential To be able to work effectively as part of a team Accuracy and attention to detail Good interpersonal and customer services skills Good standard of literacy and numeracy Good organisational and prioritising skills to manage conflicting demands Ability to maintain professionalism and remain calm in a busy and pressured environment Effective time and diary management Ability to use own vehicle to travel to Trust sites Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
For help with your application, contact: Pat Tobin ****** 02382311662 Pay scheme Agenda for Change Band Band 4 Salary £26530.00 to £29114.00 Yearly Contract Permanent Working pattern Part-Time, Full-Time Reference number 348-MNH-6072 Job locations Parklands Hospital Aldermaston Road Basingstoke Hampshire RG24 9RH #J-18808-Ljbffr