Part time PA/Administrator, working from our Haywards Heath offices.
Schedule: Weds, Thur & Fri Work location: In person at our Haywards Heath offices Expected Hours: 20.15 hrs per week Pay: £18,000 per annum, (£30,000 FTE) The Organisation The ICE Benevolent Fund (Ben Fund) is a small occupational charity based in Haywards Heath, West Sussex, providing support to members of the ICE and managing a suite of residential properties at Mill Hill Close.
We are a close-knit and fun team dedicated to offering a benevolent service to the ICE community.
We are currently looking for a part-time PA/Administrator to join our team and assist in the efficient running of our office and estate.
The Role As the PA/Administrator, you will be a crucial part of our team, supporting the office's day-to-day administrative functions and the management of our residential estate.
Reporting directly to the CEO, this is an office-based role located in Haywards Heath.
Your responsibilities will be diverse, ranging from handling reception duties to liaising with contractors for estate maintenance.
Duties & Responsibilities - Provide clerical and administrative support to the Ben Fund office - Handle reception duties, managing calls and visitors with tact and a benevolent approach - Liaise with Trustees, Ben Fund members and volunteers to ensure smooth communication - Compile agendas, papers and minutes for meetings - Assist with event and workshop administration - Oversee office supplies and equipment orders - Perform general office "housekeeping," including organising staff lunches, supplies and post deliveries Estate Management - Administer the annual maintenance programme for the 47 properties at Mill Hill Close - Liaise with self-employed contractors and the CEO to coordinate maintenance activities - Handle tenant queries - Work with letting agents to arrange the commercial letting of properties - Show new tenants around the estate and prepare tenancy paperwork - Process invoices from contractors and approve expenditure where necessary What We're Looking For in You - Excellent interpersonal skills, with the ability to handle sensitive situations tactfully - Strong organisational skills, excellent diary management and an ability to multitask in a varied environment - Knowledge of Microsoft Office is essential, secretarial skills are beneficial - Experience in preparing agendas, minutes and other meeting documents is desirable (training and support will be provided) - Familiarity with property maintenance and landlord/tenant legislation is advantageous but not essential - Strong communication skills, both written and verbal, with the ability to interact professionally - A team player with a good sense of humour, flexibility and a 'can-do' attitude - Confidence to manage the office independently when required ICE Salary and Benefits - Hybrid working - working 2 days/week in office, C.London/Remote - 25 days holiday + 8 Public holidays + Christmas shutdown - Up to 8% of salary contributed to a personal pension scheme - Annual £100 allowance towards your wellbeing - 24-hour employee support line - Death in service benefit equivalent to one year's salary - Interest free season ticket loan - Cycle to work scheme - Big Gym membership savings with the GymFlex scheme - Your Rewards discount scheme If you are a motivated, adaptable individual who enjoys working in a small, supportive team and taking on a wide range of responsibilities, we'd love to hear from you!
To apply, email your CV to ****** ICE Group is an equal opportunities employer and welcomes applications from all sections of the community.
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This data will not be disclosed to any external sources without express consent unless required to do so by law.
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The ICE Group's Data Protection Officer is Shah Ali, who can be contacted at ******.
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