Job summary To provide an administrative and clerical service to the Oxleas Prison Services (OPS) Pharmacy Teams and Senior Managers, undertaking all aspects of administrative duties.
Main duties of the job To provide an administrative and clerical support service to the OPS Office, Systems and Procurement Manager, Prison Services Regional Team Leaders, Director and Pharmacy Teams.
Support the OPS invoice processing for all Prison Pharmacy sites, ensuring credits are requested and queries are dealt with promptly.
Assist the OPS Office, Systems and Procurement Manager with the organising and taking of minutes at OPS meetings.
About us Oxleas offers a wide range of NHS healthcare services to people in community and secure environment settings.
Our services include community health care such as district nursing and speech and language therapy, care for people with learning disabilities and mental health care such as psychiatry, nursing and therapies.
Our multidisciplinary teams look after people of all ages and we work in close partnership with other parts of the NHS, local councils and the voluntary sector and through our new provider collaboratives.
Our 4,300 members of staff work in many different settings including hospitals, clinics, prisons, secure hospitals, children's centres, schools and people's have over 125 sites in a variety of locations in the South of England.
In London we operate within the Boroughs of Bexley, Bromley Greenwich and into Kent.
We manage hospital sites including Queen Mary's Hospital, Sidcup and Memorial Hospital, Woolwich, as well as the Bracton Centre, our medium secure unit for people with mental health needs.
We are the largest NHS provider of prison health services providing healthcare to prisons within Devon, Dorset, Bristol, Wiltshire and Gloucestershire, Kent and South London.
We are proud of the care we provide and our people.
Our purpose is to improve lives by providing the best possible care to our patients and their families.
This is strengthened by our new values: We're Kind We're Fair We Listen We Care Job description Job responsibilities To provide a professional and confidential administration service, to include audio/copy typing; preparing correspondence; proof reading documents; photocopying; faxing; filing; scanning; dealing with post; having access to team members outlook calendars.
To act independently to ensure daily tasks and on-going workloads are prioritised and completed within agreed timescales, in order to manage multiple tasks within the working day whilst maintaining quality standards.
To obtain and maintain a working knowledge of JAC in order to ensure that the invoice processing process is adhered to on all sites and that the post-holder is competent to trouble shoot issues with invoices by use of Supplier portals.
To support with the ordering of equipment and supplies as directed by the OPS OPS Office, Systems and Procurement Manager.
To support the maintenance of an efficient filing electronic system and to include archiving files according to Trust Policy.
Person Specification Education/Qualifications Essential Education to GCSE/CSE level C and Above RSA II /City & Guilds Qualification in typing/administration or NVQ Level 3 or Equivalent experience Experience Essential 2 years' experience of working in Office Environment Experience of practical problem-solving within own remit Skills/Abilities/Knowledge Essential Ability to learn new systems and processes Desirable Knowledge and/or use of JAC