This global management consultancy is looking for an eager, capable and confident 1st jobber to join their operations team due to company growth.
They are looking for someone to join as an Operations & Events Assistant and they will provide full training to anyone coming in.
They have a wonderful company culture, and you will be joining a friendly and welcoming admin team and report into an absolutely charming Operations Supervisor who will nurture you and help you learn and grow.
Duties will include: Operations Admin:Ongoing office management and maintenance as required (ongoing check of office facilities, arranging repairs etc.
as required, accepting deliveries, ensuring office supplies are kept replenished e.g.
stationery, office IT equipment, refreshments, printing and binding supplies, recycling collection bags etc.
)General hospitality for visitors to the office (meeting them, offering refreshments)Managing office suppliers (e.g.
IT support, security, cleaners, recycling, plants etc)Security key holderMeeting set-up support (booking meeting rooms and ensuring they are ready for external visitors)Ensuring offices and any supporting materials are set up for office days, training days, and other eventsSupporting with internal project administration (data migration, minute keeping, etc.
)Producing reports as required to support the Ops team/ businessSupporting in meetings and with meeting preparation as required e.g.
the monthly Operations meetingParticipating in Operations and IT processes e.g.
setting up laptops and phones for new joinersSupporting with system administration as required e.g.
maintaining accurate recordsSupporting consultants with ad hoc business requests and day-to-day assistanceHelping resolve day-to-day issues (e.g.
emergency IT support; resolving issues regarding the set-up of new accounts; chasing suppliers to resolve problems)Event Assistant:Support roll-out of external and internal events and insights calendarProject manage each event from concept through to delivery, liaising with internal stakeholders and external suppliers (sourcing venue through to event execution)Supporting event content creation and distribution (e.g.
creating and sending email invites)Update the events platform with event details, insights and articlesRun monthly insight report and publish internally, feeding back on trendsRun email campaigns where applicable, and update CRM system with new contact details / bounce-backs etc.Monitor events email account and liaise with the Event Manager when requiredSend event comms when requiredMonitor event responses, keeping trackers up to date, escalating where necessaryAttend events to support set up, registration and meet and greet guestsCollate and review feedback post event and take learning for future eventsSupport with LinkedIn posts and other marketing collateral following events (e.g.
create articles from notes about the events)Monitor the events budgetEvents and event website subscription adminWhilst this is for a 1st jobber it will require someone with some work experienced under their belt, whether internships, temp roles or summer jobs.
Good MS Office skills, with knowledge of Excel, Word and PowerPoint, plus excellent written English and grammar skills, and strong verbal communications skills are key.
They are looking for someone organised, with strong attention to detail, good analytical skills, good communication skills and positive outlook on life.
You will be part of a warm and collaborative team and so a team player is required who is self-driven and able to act on their own initiative.
There is a clear path of progression within the firm and they focus heavily on their work culture so it is a very positive environment to be part of.Please note due to the high volume of applications we receive for each role we post; we are only able to respond to successful applicants.