*12 month part-time maternity cover** x3 days per week We are seeking a highly organised, proactive and confident individual to fill the role of an Office Manager with PA duties on a part time temporary basis.
This position is ideal for someone who excels at multitasking, is efficient at problem solving and is happy to be the go-to person within the office.
This Office Manager/PA will be responsible for overseeing the day-to-day office operations and maintenance, whilst also managing administrative tasks and supporting senior members of staff with personal assistant functions.
Office Management: Oversee and manage the general office environment, ensuring a smooth and efficient workplace.
Front of House duties when expecting visitors or clients.
Coordinate office supplies and equipment– including ordering and maintaining inventory whilst keeping track of office spend and making cost effective decisions.
First point of contact for office inquiries.
Assisting with event set up and ordering of catering when required.
Handle incoming and outgoing post, deliveries and couriers and distribute in a timely manner.
Ensure office complies with Health and Safety regulations and best practices.
Facilities and maintenance management for the office – liaising with external parties for site maintenance and services.
Administrative Support: Provide comprehensive administrative support to the teams when required, this includes but not limited to – researching and booking travel arrangements, coordinating quarterly incentive activities, CV formatting, and general ad hoc tasks.
Managing meeting room bookings for the office through Outlook.
Manage group inbox and distribute emails to the relevant people.
Personal Assistant Duties: Calendar management for CEO and Managing Parter – Scheduling meetings whilst coordinating with complex diaries.
Managing individual's expenses, this involves uploading and submitting monthly.
Organising travel arrangements, including flights, accommodation and train tickets.
Ability to demonstrate the following: Technical Skills - Proficient in Microsoft Office Suite (Word, Excel, PowerPoint and Outlook) Communication – Strong communication and interpersonal skills.
Background Experience – Proven experience as an office manager, administrative assistant, PA or similar.
Attention to Detail – Accuracy and high attention to detail in all aspects of the role.
Organisation Skills - Strong organisational and time management skills, with an ability to work to tight deadlines and to be flexible to support the demands of the business.
Multitasking – The ability to juggle multiple tasks and prioritise effectively.
Personal strength – Must have a proactive, can-do attitude with a strong work ethic and is motivated to achieve results.