Join us and help deliver the exceptional, every day.
Ensure the office is managed in an efficient manner ensuring all equipment is maintained and is readily available when needed.
Ensure all training highlighted is booked to ensure the contract remains in a compliant position.
To manage the administrative team ensuring adequate levels of resource is available and any issues are dealt with in a timely and professional manner in line with Mitie policies and procedures.
Arranging site inductions for contractor staff.
Overseeing office operations and workflows.
Co-ordinating clerical tasks
Health and Wellbeing etc ensuring adherence to company policies and procedures.
To undertake responsibility for all records held on site to include job sheets, financial, sub-contractor and material orders and training records.
To ensure all administrative process are reviewed regularly to ensure contract and company policies and procedures are adhered to.
To be point of contact for issues relating to office equipment on the site ensuring all equipment is maintained appropriately and supplies are available.
To be responsible for the training needs of all staff on site ensuring all courses identified in annual PDR's are booked and logged appropriately.
To provide assistance to Line Manager to collate data for Monthly Performance Report ensuring month end targets are met.
To undertake regular reviews of the Helpdesk in relation to sub-contractor orders to ensure these are chased/closed in a timely manner.
To assist in collation, analysis and presentation of data when required.
Bring to the attention of Line Manager any issues which can't be resolved or have potential to attract penalty against the contract.
Where appropriate, deputise for the Head of Performance and Workflow in their absence.
To undertake any other reasonable tasks and duties relevant to the post as may be determined by the Head of Performance and Workflow.
The post holder must be extremely well organised, process driven, self-motivated, flexible with ability to work under own initiative, under pressure to tight deadlines whilst maintaining attention to detail.
The post holder must have excellent IT skills and be proficient in all Microsoft Office Packages.
The post holder must hold at least a Level 3 (or equivalent) administrative qualification or be able to provide substantial evidence of at least 3 years in a similar supervisory/management role.
Full UK driving licence and access to own car.
Our purpose: our expertise, care, technology, and insight create amazing work environments, helping our customers be exceptional every day.
We are all in it together, if we can help a customer or colleague in any way, we will.
Our diversity makes us stronger: we are very proud of our rich and diverse culture and backgrounds.
Our diversity creates ideas and insights.
Everyone at Mitie has a voice and is treated as an equal.
We have a virtual GP on hand for you and members of your household.
So you can get expert advice by video or phone without having to leave your home.
We offer financial wellbeing assistance through our Salary Finance scheme.
When you join us, we'll give you a link to our flexible lifestyle benefits platform, Choices.
You might choose to purchase up to five extra days' holiday each year.
You might buy critical illness insurance, seek dental treatment or buy technology products at an affordable cost.
We give you access to high street discounts from thousands of well-known retailers, gyms and more through our MiDeals platform.
And we have a cycle-to-work scheme.
Life cover of up to four times your salary is available.
We also offer enhanced pension contributions, a save-as-you-earn scheme, and a Mitie Matching Share Plan (you could even be awarded free shares in Mitie).
Our success is a direct result of the experience and quality of our people.
We offer a diverse variety of training and development avenues via a wide selection of learning resources to suit you.
We are the UK's leading facilities management and professional services company, and our clients range from household names in banking, critical government sites as well as hospitals and schools.
Join our Mitie Team.
Together our diversity makes us stronger.