WFG, through its subsidiary companies, aims to provide a comprehensive basket of products and services for the creation and maintenance of high-performance workplaces in the UK and internationally.
WFG is comprised of four subsidiary companies:
Ambit: Leading fit-out and refurbishment specialists Modus: Cutting-edge design, technology & workplace innovation Platfform: The leading furniture consultants in London Two: Designing amazing workspace for start-ups and growing companies This is a part-time role , working in our London, Victoria office - 10:00am - 15:00pm, or alternatively 13:00 - 18:00pm (25 hours per week).
Due to the nature of the role, you will be required to be office based 5 days per week.
Your focus will be… We are seeking a proactive and "hands-on" Office Manager to oversee the day-to-day operations of a busy office environment supporting approximately 150 people.
This is an on-site role requiring a high level of organizational skills, attention to detail, and the ability to manage multiple tasks efficiently.
As the first point of contact for the office, the Office Manager will ensure the smooth functioning of the workspace, from facilities management to event coordination, and provide administrative support to the team.
Act as the primary point of contact for all facilities-related issues, ensuring timely resolutions.
Coordinate with external contractors and service providers for maintenance and repairs (e.g., fixing broken taps or blocked toilets).
Liaise with the cleaning team to maintain a clean and well-presented office environment.
Conduct regular checks of the office to identify and address maintenance needs proactively.
Manage and reconcile company credit card receipts and monthly expenses for directors.
Address general office enquiries, such as sourcing furniture (e.g., pedestals) and assigning lockers.
Organize the relocation of staff items to accommodate new starters or team moves.
Handle incoming and outgoing mail, parcels, and courier services.
Maintain relationships with office suppliers and negotiate contracts where applicable.
Conduct regular stocktakes and reorder supplies, including stationery, drinks, and snacks.
Answer and manage the office phone, directing calls as needed.
Welcome and assist all visitors to the office, ensuring meeting rooms are prepared and presentable.
Act as the face of the office, delivering a professional and friendly service to internal and external stakeholders.
Ensure all events are well-organized, run smoothly, and foster team engagement.
You will bring to the table… Previous experience in office management Strong problem-solving skills with a hands-on approach to addressing challenges.
Excellent organizational and multitasking abilities.
Strong interpersonal and communication skills, both written and verbal.
Proficiency in using office software (e.g., Microsoft Office Suite, email systems).
Ability to maintain a high level of confidentiality and professionalism.
Key Attributes Proactive: You anticipate needs and address them before they become issues.
Detail-Oriented: You ensure that no task is overlooked and deliver high-quality work.
Resilient: You thrive in a dynamic, fast-paced environment and manage competing priorities effectively.
Team Player: You build strong relationships with colleagues and foster a collaborative environment.
Hands-On: You're not afraid to roll up your sleeves to get the job done.
We will bring to the table… Industry leading salary, bonus + pension scheme 26 days annual leave + bank holidays (pro-rata) Company social events throughout the calendar year Reward & Recognition schemes Company referral scheme Personal Development & Training Mental Health Support Eye Care ….
and many other company benefits & perks