About the job
About
An apparel and lifestyle agency, supplying luxury performance clothing and lifestyle solutions for crew and staff within super yachts, private aviation, hotels, villas and private residences is looking for an Office Manager (Studio Manager) to join their team.
About The Role
They are looking for a personable and organised Studio Manager to join their growing company.
Working across the departments covering , Admin and Resources you will oversee the smooth running of their fast-paced studio and be a positive presence to the team.
You will take ownership of the space, ensuring it is a welcoming environment for staff and ensuring efficiency for the day-to-day running of the company.
This pivotal studio-based role requires flexibility and multitasking as you will be working on numerous projects and tasks at any one time, so you'll be confident in prioritising your workload as well as with various I.T systems and Google Workspace.
Responsibilities:
Facilities:
Maintenance and improvements of the studio space, purchasing studio storage, equipment and furniture as required Being the main key holder for the company.
Managing security systems e.g alarm system, entry fobs, signing in.
Managing renewals and negotiations on overhead supplier contracts.
Managing studio cleaning requirements, daily and ad-hoc.
Maintain H&S requirements including Emergency Procedures & Fire Risk.
Assessments, Fire Marshall responsibilities, planning and sometimes delivering training.
Liaise with the landlord regarding contract renewals, service charge, and report any issues that need resolving with the UK premises.
Admin:
Booking and coordinating travel arrangements for Leadership & Management.
Managing the garment faults process ensuring these are resolved in a timely manner.
Available to take notes in client meetings or management meetings.
PA services to Director, diary management and travel arrangements.
Maintain and file legal documents required such as NDA's, T&C's and GDPR ensuring they are up to date and supplied to freelancers/suppliers.
Line management to other team members Studio Resources:
Oversee resources for client meetings, ensure studio is well-prepped in advance.
Manage stock within the studio and ordering.
Planning of studio resources.
Administering and ensuring support is provided for all special/one-off projects as required.
Supporting with additional activities such as photoshoots, trade shows, client meetings.
Oversee budget for studio food & drink.
Printer and paper management.
Oversee studio packaging and stationery ordering.
About You
1-2 years experience in similar role as Office Manager/Studio Manager or similar administrative role, preferably within the creative industries.
A flexible "can-do" attitude, willing to roll up their sleeves and make a vital contribution to a busy and fast paced team/working environment.
Strong written and verbal skills, a great communicator.
I.T proficient with Google Workspace experience.
Personable, positive, self-motivated and calm under pressure, great at motivating a team.
Incredibly detail-oriented and organised with a solutions-oriented mentality.
Able to contribute fresh ideas Project management experience desirable.
Fluent English speaking.
Responsibilities
Coordinate and organize office activities Oversee stock of office supplies Greet visitors at office Coordinate inbound and outbound office mail Support HR in scheduling meetings, interviews and transport Qualifications
Experience with administrative and clerical work Proficiency in Microsoft Office suite Strong communication skills Strong ability to multitask Friendly and upbeat demeanor